Executive Recruiting Administrator

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 22 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Join Aprio's Human Resources team and you will help clients maximize their opportunities.  Aprio is a progressive, fast-growing firm looking for an Executive Recruiting Administrator to join their dynamic team.
As an Executive Recruiting Administrator, you will work closely with the talent acquisition team and executive leaders to coordinate all aspects of the recruitment process for executive and senior-level positions. This includes managing candidate scheduling, preparing interview materials, tracking candidates through various stages of the hiring pipeline, and handling other administrative tasks related to the recruiting process.

Candidate Coordination:

• Manage and schedule interviews with executive candidates, ensuring all logistics are handled efficiently (virtual and in-person interviews, travel arrangements, etc.)
• Serve as the main point of contact for candidates, providing them with timely updates and support throughout the recruitment process. 

Interview Support:

• Assist in preparing interview materials, including candidate profiles, feedback forms, and interview schedules. 
• Prepare interview rooms or virtual platforms, ensuring seamless connectivity and environment for executive interviews. 

Data Management & Reporting:

• Maintain and update candidate records in the Applicant Tracking System (ATS), ensuring all information is accurate and current. 
• Generate regular reports on recruiting metrics, including candidate progress and interview feedback. 

Candidate Experience:

• Act as an ambassador for the company, ensuring all candidates have a positive and professional experience throughout the recruiting process. 
• Facilitate communication with candidates to answer inquiries and provide feedback in a timely manner. 
• Provide recommendations for improving recruitment strategies and streamline processes. 

Confidentiality & Professionalism:

• Handle sensitive and confidential information with discretion, maintaining the highest levels of professionalism and integrity in all interactions. 

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience). 
• 5+ years of experience in recruiting coordination, preferably with a focus on executive-level recruitment or senior leadership positions. 
• Exceptional organizational skills and the ability to manage multiple tasks and deadlines in a fast-paced environment. 
• Strong written and verbal communication skills, with the ability to interact professionally with senior executives, hiring managers, and candidates. 
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with Applicant Tracking Systems (ATS). 
• Detail-oriented with strong problem-solving skills and the ability to handle complex logistical tasks. 
• Ability to work independently, as well as collaborate effectively with a team. 

Preferred Qualifications:

• Familiarity with recruiting software and platforms (e.g., LinkedIn Recruiter, Greenhouse, Lever, etc.). 
• Previous experience in an HR or talent acquisition environment, particularly at a senior/executive level 

Why work for Aprio:Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm. 
Perks/Benefits we offer for full-time team members:- Medical, Dental, and Vision Insurance on the first day of employment- Flexible Spending Account and Dependent Care Account- 401k with Profit Sharing- 9+ holidays and discretionary time off structure- Parental Leave – coverage for both primary and secondary caregivers- Tuition Assistance Program and CPA support program with cash incentive upon completion- Discretionary incentive compensation based on firm, group and individual performance- Incentive compensation related to origination of new client sales- Top rated wellness program- Flexible working environment including remote and hybrid options  What’s in it for you:- Working with an industry leader: Be part of a high-growth firm that is pa