Associate Director, AP Permissions & Licensing

Associate Director, AP Permissions & Licensing 

College Board – AP&I  

Location: NYO or Remote, must work full time from the United States of America 

Type: This is a Full-time position requiring work hours in Eastern time zone 

About the Team  

AP® is a rigorous academic program built on the commitment, passion and hard work of students and educators from secondary schools and higher education. With almost 40 courses in a wide variety of subject areas, AP provides willing and academically prepared high school students with the opportunity to study and learn at the college level. The AP program is continuing to rapidly expand its development of instructional and assessment products under the leadership of the growing Assessment Production team. The team currently consists of 13 talented and collaborative professionals with expertise in a variety of domains and will continue to expand over the next year. 

To support the continued production of high-quality teacher- and student-facing materials, the AP Program is looking fill the role of Associate Director, AP Permissions. 

About the Opportunity   

The Associate Director, AP Permissions & Licensing will secure third-party copyright permissions primarily for all AP assessment products across all courses, as well as other curricular products in the AP division. This position will work closely with AP Permissions staff, content teams, and project managers managing each course’s assessment production efforts to build and execute a copyright plan that balances the needs and priorities of various stakeholders.  

As Associate Director, AP Permissions & Licensing, you are an integral member of the cross-functional team building and delivering AP Exams. You are a collaborative, insightful, and highly-motivated professional, with a keen eye for detail and a passion for educational opportunity. You are not shy about researching texts and images, contacting rightsholders, and working with external vendors.  

In this role, you will:  

Report to the Director, AP Permissions & Licensing.  

Research and clear permissions for AP Assessments (50%) 

• Review stakeholder requests for use of third-party content and make determinations about permissions, fair use, and public domain 

• Facilitate permissions requests with rightsholders when needed; ensure that we are seeking the appropriate rights needed; handle all correspondence with rightsholders from request through contract signature and payment 

• Adhere to agreed-upon schedules to ensure that permissions deadlines are met; propose alternative pathways and solutions when permissions are not able to be secured 

Support communications for AP Permissions & Licensing (40%) 

• Partner with AP content teams and course project managers to ensure copyright tracking for all current projects is up-to-date and provides all needed information such as credit lines 

• Liaise with Assessment Production project managers to ensure that permissions requests are submitted with proper timing in the process and documentation 

• Report on progress, at regular intervals, in writing and via scheduled meetings; ensure that all team members are aware of potential risks and propose alternative solutions 

• Make informed, independent judgment calls on permissions and content issues; escalate issues and steer to higher-level resolution when needed 

• Receive reports on AP content posted online without permission, handle removals, and maintain correspondence in Copyright Violations email inbox 

Process Development and Improvement (10%) 

• Collaborate with peers within and outside the broader AP Assessment Production team to document and iterate on current permissions management practices 

• Share recommendations for process and tool improvements on an ongoing basis 

About You  

You Have: 

• Bachelor’s degree (required) 

• Experience with copyright permissions and / or licensing required.  

• Understanding of copyright including public domain and fair use, and the process of requesting permission from rightsholders.  

• A detail-driven, process-oriented mindset 

• Expertise in Smartsheet , MS Excel and item bank management. 

• Ability to process and distill large volumes of data and draw insightful conclusions to drive decision-making 

• Excellent interpersonal, collaborative and communication skills; demonstrated ability to establish positive working relationships at all levels of the organization 

• Willingness and ability to travel domestically 1-2 times per quarter