Fleet Parts and Operations Coordinator

Overview

The Fleet Parts and Operations Coordinator is responsible for supporting fleet operations by coordinating parts, work orders, and maintenance scheduling to improve equipment uptime, control costs, and ensure timely, responsive service through collaboration with fleet teams, vendors, and operations.

 

Blanchard Machinery Company is committed to fostering a high-performance work culture with challenging work opportunities that inspire high quality results.  Some of the benefits of joining our team are:

• Competitive Pay.
• Benefits: Medical, dental, vision, 401K, profit sharing, generous PTO and paid holidays, uniforms, and much more.
• Exposure to world-class CAT training and development.
• A friendly and supportive work environment.
• Continuous exposure to learning and new technologies.
• Opportunities for advancement.

Responsibilities

• Contributes to a positive work environment and promotes the vision, mission, and values of BMC.
• Completes all job responsibilities in a safe manner, promotes and champions a safe and healthy work environment.

Fleet Parts & Maintenance Support

• Order fleet parts based on maintenance and operational needs.
• Source parts for technicians and Heavy Field Service.
• Procure parts for rental and on-highway equipment.
• Expedite urgent parts pickups to minimize downtime.

Work Order & Maintenance Coordination

• Open, update, and manage work orders for fleet maintenance and repairs.
• Schedule fleet repairs and preventive maintenance with internal shops and vendors.
• Receive and allocate parts to work orders for accurate cost tracking.
• Process cores to ensure proper return and credit.

Returns & Vendor Coordination

• Manage parts returns and core recovery with suppliers.
• Track outstanding returns to ensure timely credit.
• Resolve discrepancies with vendors.

Operational Support

• Support fleet operations and field teams daily.
• Assist technicians with parts sourcing and coordination.
• Coordinate with vendors to resolve issues quickly.

Process & Improvement

• Support standardized processes across fleet operations.
• Identify opportunities to improve efficiency and reduce downtime.
• Performs other duties as assigned.

Qualifications

• High School Diploma or equivalent required.
• 1+ years of fleet, parts, or maintenance support experience required.
• 3+ years of fleet, parts, or maintenance support experience preferred. 
• Strong organizational and time management skills required.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office; ERP experience preferred.

Working Conditions

• The physical environment requires the employee to work primarily inside throughout the day; however, this position may also require working in non-climate-controlled environments as well as outdoors.
• Position may require employees to be physically present at designated worksite locations.
• Required use of personal protective equipment required (all PPE provided by Blanchard).
• Requires standing, stooping, squatting, pushing, pulling, twisting, turning, lifting.
• Seeing, reading, and writing to complete job responsibilities.
• Use of computers and other forms of technology to complete job responsibilities.