Senior Associate, Event & Conference Sponsorship Manager

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Summary

Ares Management is seeking a Senior Associate to join our Ares Global Conferences & Events Team as an Event & Conference Sponsorship Manager. The Events team is a part of the Global Client Solutions (GCS) Group, with team members based in New York, Los Angeles, London and Mumbai. The Event & Conference Sponsorship Manager will be responsible for managing and supporting firmwide participation in 100+ third party industry conferences that are held around the world. The successful candidate is strategic, organized and proactive and has experience in events, sponsorship, marketing or content roles. The successful candidate will be responsible for managing multiple vendor relationships and will effectively interface and liaise with the Events Team and Relationship Managers within GCS, Investor Relations teams, and other key stakeholders at Ares.

Ares is a flat, flexible, and dynamic organization. The firm fosters a culture of collaboration, entrepreneurialism, integrity and partnership, both internally amongst colleagues and externally amongst clients and other stakeholders. The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.

Reports to: Vice President, Event Content, GCS (based in Los Angeles)

Primary functions and responsibilities

• Responsible for coordinating participation, membership, and sponsorship of 100+ global third-party industry conferences per year

• Responsible for staying organized while managing 15+ conferences at a time, each at different stages of the planning process

• Research upcoming industry conferences, liaise with Relationship Managers to identify events of interest, consolidate details, request budget approvals, complete delegate registration and process payment

• Work closely with internal teams across the firm to ensure that all processes are being followed and required approvals have been received. This includes having contracts, gifts, advertisements, speaking engagements and invitation lists approved by Legal and Compliance

• Negotiate sponsorship packages, oversee and monitor all sponsorship package deliverables and ensure deliverables are provided to external event organizers in advance of deadlines. This includes ordering on-site signage, swag, exhibitor booth equipment, as well as providing vendors with logos, boilerplates, and speaker details

• Manage Industry Conference Budget, accurately track spend, process invoices, provide receipts and assist with annual budgeting process

• Assist with preparation for large-flagship industry conferences, schedule high volume of 1x1 meetings, collect data, carefully review event materials, and provide on-site support

• Develop and maintain relationships with external event organizers and vendors

• Partner with the Global Conferences & Events team to research and plan event schedules that will best meet the needs of target markets within geographic regions; support the design, planning, implementation, marketing and coordination of events, conferences, roadshows, and logistics

• Manage the Industry Conference Calendar, ensuring it is always up-to-date

Education:

• A Bachelor’s degree is required, preferably with a general Business or Marketing major and outstanding academic achievement

General Requirements: 

• Excellent communication, writing and interpersonal skills, with the ability to effectively collaborate within the Ares Events Team and cross-functionally with other teams and stakeholders

• Ability to prioritize and excel in a fast-paced, demanding environment while maintaining the highest quality standards; high accuracy and strong attention to detail

• Ability to successfully manage multiple priorities and competing demands; result oriented

• Highly resourceful; able to collaborate; strength in time management with high stakes deadlines

• Good judgment in terms of escalating issues vs. solving problems independently

• Strong client service orienta