Job Description

Join the IRSC Team – Exceptional Benefits Await You!

At Indian River State College (IRSC), you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.

Comprehensive Health Coverage

We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)

Retirement Plans for a Secure Future

Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.

Generous Paid Time Off

Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.

Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.

Professional Growth Opportunities

Build your career with purpose by engaging in meaningful projects and professional development opportunities. IRSC provides the tools and support needed to help you reach your full potential.

Are you a detail-oriented professional with a passion for organization and efficiency? The Criminal Justice Institute and the Treasure Coast Public Safety Training Complex are looking for a dedicated Administrative Assistant II to join our team!

JOB SUMMARY:

Under minimal supervision, this position provides administrative and clerical support of staff to the Criminal Justice Institute and the Treasure Coast Public Safety Training Complex. Responsible for ensuring Regional Training Center is in compliance with F.A.C. Rule 11B-21.005.   Duties include providing assistance to manager; ensuring the smooth function of the operations; and completing assignments and projects in a timely and accurate manner

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Responsible for effective and organization within the Criminal Justice Institute; Director of the Regional Training Center per Rule 11B-21.005.

• Assist all Criminal Justice Institute staff with clerical aspects of their respective job tasks.

• Prepare appropriate forms and reports for all Criminal Justice Institute courses/programs as required by the College, the Florida Department of Law Enforcement, and Region XI.

• Maintain Region XI and Criminal Justice Institute Advanced/Specialized Training courses and files per FDLE to ensure full compliance.

• Maintain records of FDLE certified instructors and recertifying IRSC affiliated instructors through FDLE every four years.

• Certify new Instructors through FDLE after completion of internships and enter into FDLE ATMS.

• Create courses through Workday for each Basic Recruit Academy and register each student recruit in each course created.

• Maintain daily Basic Recruit Academy Attendance Sheets; log daily hours to ensure FDLE requirements are met.

• Prepare and record accurate minutes of all Advisory committee and Region XI Training Council meetings and disseminating minutes to appropriate individuals.

• Maintain adjunct instructor, student and course files according to FDLE audit requirements.

• Pre-audit both Advanced/Specialized Training and Basic Recruit files daily to ensure full compliance.

• Maintain master filing system Enter all Criminal Justice Institute classroom and event reservations into EMS.

• Prepare budget forms as directed and maintaining budget records and expenditures information.

• Order expendable supplies/materials.

• Assist students and agencies with information regarding course offerings and requirements.

• Develop and maintain mailing lists for the dissemination of information to individuals and agencies with courtesy, enthusiasm and professionalism.

• Evaluate responsibilities to determine most effective means to accomplish tasks in an organized and timely manner.

• Respond to incoming phone calls and e-mails.

• Assist all walk-ins whether they are visitors or employees.

• Complete all oth