Associate Administrative Coordinator

JOB SUMMARY: 

Assists department management in support of operational and administrative functions to meet departmental and organizational goals. 

EDUCATION/EXPERIENCE: 

Bachelors degree with one year of relevant experience or Associates degree and four years relevant experience; or, an equivalent combination of education and experience. Supervisory experience preferred. 

ESSENTIAL FUNCTIONS: 

1. Assists with departments administrative staff including interviewing and selecting applicants, orientating and training staff on Medical Center policies and procedures, and conducting 90-day and annual performance reviews. 2. Develops and establishes administrative work procedures, performance standards, and department policies. Mentors administrative staff and utilizes the disciplinary process when appropriate. 3. Compiles information and statistical data into summaries, reports, and presentations. Coordinates reports and special projects for the department and provides follow-through with Medical Center departments as appropriate. 4. Provides administrative support to director/chair. 5. Provides administrative support for institutional committee meetings and other meetings of significance. 6. Manages departmental budget. Tracks expenditures and performs other financial tasks. 7. Assures availability and maintenance of departmental office equipment and supplies. Assists in selection, implementation, and integration of computer systems. 8. Effectively and professionally communicates with Medical Center staff and external customers. 9. Maintains departmental time and attendance records and employee files. Acts as liaison between employees and Payroll when necessary. 10. Demonstrates responsibility for professional development. 

SKILLS/QUALIFICATIONS: 

Familiar with Medical Center policies, practices, and procedures Excellent oral and written communication skills Excellent computer skills including word processing, spreadsheet, and graphic software Ability to multi task, prioritize work independently and meet important deadlines Problem-solving and decision-making skills Goal-setting and long-range planning Excellent telephone etiquette 

WORK ENVIRONMENT: 

Clean, comfortable, office environment Subject to many interruptions 

Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health Wake Forest Baptist is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. Atrium Health Wake Forest Baptist’s two main components are an integrated clinical system – anchored by Atrium Health Wake Forest Baptist Medical Center, an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians; and Wake Forest School of Medicine, the academic core of Atrium Health Enterprise and a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery.

Wake Forest Baptist Health, Wake Forest University School of Medicine and Atrium Health have joined forces in a strategic combination that will enhance care, transform medical education and create economic opportunity for countless lives in North Carolina and beyond. As a part of that combination, the two health systems will be integrating technology and platforms, including our career sites.

This means that although you are applying on the Wake Forest Baptist Health Career Site, you receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process, and thanks in advance for your flexibility.