Deputy Business Manager (CPA) - Coverage & Quality

Responsive recruiter Benefits:

• Health insurance

BVA Bears IT Solutions is seeking a Deputy Business Manager (CPA).  These positions are Full-time, and Fully Remote, with the exception of Board meetings.  The candidate will be required to attend six (6) bi-monthly Trust Board meetings per year—three (3) virtual via Microsoft Teams & three (3) in-person in Harrisburg, PA.  Occasional travel may be required for special projects or meetings.  The Candidate should be no more than 2-3 hours from Harrisburg, PA, so they will be able to attend these board meetings, without the need for an overnight stay, if possible.  

As an Deputy Business Manager, (CPA), you will provide continuity of operations, coverage, and quality assurance for the Trust Business Manager function supporting the Commonwealth of PA, City of Harrisburg. This role supports monthly financial management, Trust Board support, annual audit oversight, sign repair cost recovery review, investment reporting/oversight, and special projects. The Deputy Business Manager serves as the designated backup CPA for CPA-required tasks and performs independent review to ensure accuracy, compliance, and timely delivery of all contract deliverables.  


Essential Duties and Responsibilities 
Task A — Monthly Financial Review (Monthly) 

• Support execution of the monthly closing checklist, including reconciliation of accounts and investment statements and preparation of internal financial statements. 
• Perform secondary review of the Trust’s investment statement to confirm compliance with the Trust’s investment policy. 
• Review invoices prepared for payment and assist in preparing recommendations for Board approval/disapproval. 
• Prepare and/or review monthly accrual accounting analyses (accrued expenses, deferred revenue, investment income, depreciation expense, and other accrual transactions). 
• Review journal entries prepared by the Trust Administrator to verify accuracy and completeness; document review notes and corrective actions. 
• Prepare or independently review CPA-required investment reports, including reconciliations of principal and income. 
• Support calculation/validation of costs for replacing or repairing existing signs and constructing new signs, using applicable PennDOT publications and program guidelines. 

Task B — Trust Board Bi-Monthly Meetings (6 Meetings/Year) 

• Attend six (6) bi-monthly Trust Board meetings annually: three (3) via Microsoft Teams and three (3) in-person in Harrisburg, PA. 
• Prepare and present, as assigned, concise analysis of the Trust’s balance sheet and income statement, including investment activity and financial position. 
• Report discrepancies/issues identified during monthly reviews and propose remediation steps. 
• Develop and present recommendations to improve operations, efficiency, internal controls, and other financial/business matters. 
• Coordinate meeting materials with the Trust Business Manager and Trust Administrator; contribute to pre-briefs and post-meeting action tracking. 

Task C — Annual Review & Audit Support (Annual) 

• Prepare and/or review the annual analytical review comparing year-to-year results and budget-to-actual performance, due on or before the January Trust Board meeting. 
• Assist in supervising the annual audit conducted by the Trust Auditor, including audit preparation support, PBC tracking, and timely responses to auditor and tax inquiries. 
• Review audit reports and tax returns for completeness, accuracy, and consistency with supporting workpapers; document comments and required revisions. 

Task D — Sign Repair Cost Recovery (As Needed; ~20 Incidents/Year) 

• Review accident-damage sign repairs to verify that reasonable efforts have been made to recover costs from motorists’ insurance carriers. 
• Support development and maintenance of a cost-recovery log (incident details, insurer, claim status, amounts, and follow-ups) and provide periodic status summaries. 

Task E — Special Projects & Investment Oversight (As Needed) 

• Support special projects such as cash flow projections, financial policies, insurance needs, participant fee analysis, long-term planning, and exploration of investment opportunities. 
• Provide direction to and help oversee the Trust’s investment broker consistent with the Trust’s investment policy (hours limited to contact/management as defined by contract). 
• Provide surge support during peak periods (Board cycles, audit season, special projects) and ensure continuity