Assistant Director, Academic Affairs, Miami Herbert Business School

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

CORE JOB SUMMARY                                                                                                                                                                                                                  

The Assistant Director, Academic Affairs manages the day-to-day administration of faculty matters for the Miami Herbert Business School (MHBS). This role performs a wide range of duties related to faculty promotion, reappointments, and annual review process. The Assistant Director, Academic Affairs supports the Vice Dean of Faculty at MHBS to achieve the MHBS operational growth goals through faculty collaboration.

CORE JOB FUNCTIONS                                                                                                  

• Manages and works on all aspects of the submission process for candidate promotion & tenure reviews including clinical reappointments and midpoint reviews. Works closely with the Vice Dean of Faculty & Research, MHBS Promotion and Tenure Review Committee, Department Chairs and UM Faculty Affairs. Oversees workflows to meet the submission timelines.  

• Prepares materials for faculty annual performance reviews, new appointments and sabbatical leaves.

• Maintains a close working relationship with the Office of Faculty Affairs, and the MHBS School Council staying abreast of policies and procedures in the faculty manual and school bylaws.

• Supports the academic recognition process, including special designation, such as professor emeritus, endowed chair appointments and faculty awards.

• Responsible for schedule management, communication with Faculty and external/internal constituents, preparation of meetings/events supporting the Vice Dean of Faculty and Research.

• Handle the compilation of faculty data for accreditation purposes (AACSB, EQUIS, and other entities). Prepare reports in accordance with specified standards and guidelines.

• Support Faculty Data analyst with Faculty Research dashboard, continually updating scholarly activities.

• Collaborate with stakeholders to supply Faculty data for ranking submissions.

• Plan, design and implement special projects for faculty reporting within the shared service center, including the implementation of Interfolio, a faculty reporting platform. Configuring and customizing the platform’s areas of Faculty Annual Activity Reports and Review, Promotion and Tenure.

• Consults with Faculty Affairs Data Analyst on continued Interfolio system improvements and dashboards.

• Conducts Interfolio training sessions and serve as the point contact person for questions and general support.

• Support Academic Affairs in the processing of faculty compensation and Executive in Residence contracts/stipends.

• Acts as a point of contact for prospective faculty candidates; responds to inquiries related to open faculty positions and determines disposition.

• Coordinates communication with faculty candidates; monitors search committee online email box and responds appropriately.

• Manages the contracting of adjunct faculty each semester.

• Manages and maintains integrity of all rankings submissions to include Financial Times, all accreditation submissions to AACSB, and all associated rankings.

• Completes special assignments requiring collecting, organizing and analyzing data to create reports, which can be used as a basis for decision-making.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                

Education:

Bachelor’s degree in relevant field

Experience:

• Three (3) to five (5) years of progressively related administrative/program coordination experience in a fast paced and/or executive office environment.

• Experience in higher education a plus.

• Equivalent combinations of education/experience may be considered.

Knowledge, Skills, and Attitudes: