Academic Office Coordinator (Administrative Analyst/Specialist– Exempt I, Range 2) – Physics & Astronomy

Working Title

Academic Office Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

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San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Physics & Astronomy

Appointment Type

This is a one-year probationary position.

Time Base

Full-time (1.0)

Work Schedule

Monday through Friday, 8:00 a.m. to 5:00 p.m.

Anticipated Hiring Range

$5,274.00 - $5,597.00 Per Month ($63,288.00 - $67,164.00 Annually)

Salary is commensurate with experience.

Position Summary

The Academic Office Coordinator (AOC) independently interprets a variety of complex organizational policies and procedures; uses initiative and judgment in analyzing information, and determines a course of action with the specifications of standard practice and established procedures to meet the operations, budgetary and personnel needs and program goals for the department. This position sets work standards for the department office, takes initiative and independently plans, organizes, coordinates and performs work in myriad situations where numerous and diverse demands are involved. The AOC assists the Department Chair with department budget analysis and projection, enrollment data analysis, academic schedule planning, analysis of operations, fiscal management, planning and administration of operational systems. The AOC has a high degree of responsibility, handles matters of a confidential nature, has thorough knowledge of campus and department policies and procedures, identifies deviations from applicable policies and procedures, and coordinates changes in procedures. The AOC is responsible for overseeing day-to-day administrative departmental operations and provides lead work direction to staff and student assistants. The incumbent receives general direction from the Chair of the Physics & Astronomy Department and reports to the CoSE Personnel Officer.

Position Information

Academic Coordination

• Assist department chair with planning and building academic class schedule each term.
• Oversee class enrollments throughout the enrollment period.
• Collect course syllabi from faculty each term and save in electronic records.
• Collect office hours from faculty each term and post and disseminate.
• Communicate upcoming academic calendar events and deadlines throughout the term to faculty, staff, and students.
• Assist Department Chair with collecting, organizing and analyzing data on class enrollments, number of majors, retention, graduation rates, etc., for institutional and program reviews, as well as calibration of future scheduling, faculty appointments, and budget priorities.
• Assist faculty with class cancellations, relocations, or day/time changes, including emailing affected students and/or posting signs.
• Research course and program offerings of other academic departments that influence courses and scheduling in the department; identify problem areas for course and program capacity, and bring issues of concern to the attention of the Department Chair.

Administrative Coordination

• Communicate relevant policies a