Job Posting Title

Contract & Procurement Officer IV

Agency

345 DEPARTMENT OF TRANSPORTATION

Supervisory Organization

Procurement Administration

Job Posting End Date (Continuous if Blank)

October 09, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Level IV: $68,900/year

Job Description

This position is located at ODOT's Central Office in the Finance Services & Operations division.

Address: 200 NE 21st Street, Oklahoma City, OK 73105

Working Status: Hybrid

Basic Purpose

Positions in this job family are assigned responsibilities at the Department of Central Services involving the awarding of contracts for the procurement of products and services for multiple state agencies, departments and institutions.

Typical Functions

• Assists in the preparation and revision of specifications and technical bid documents; schedules and assigns closing dates for bid replies.

• Compiles and maintains a qualified bidders list.

• Monitors contract activity, prepares usage reports.

• Assembles, tabulates and summarizes competitive bid replies.

• Organizes and maintains contract records until final disposition.

• Composes and prepares routine correspondence and reports; interviews callers, schedules conferences.

• Evaluates bids for compliance with specifications; evaluates bidder’s capacity to perform and comply; recommends award of contracts to responsible bidder with lowest bid; assists in the development and maintenance of new statewide contracts.

• Makes recommendations to management concerning products and services and available sources of supply.

• Studies catalogues, trade publications and purchasing manuals; participates in on-going training programs.

• May conduct random reviews of agency purchase orders; ensures compliance in competitive contracting process with state laws and related rules and regulations.

• Establishes and maintains contracts; exercises delegated signature and contracting authority.

• Reviews requisitions submitted by state agencies to determine requirements; directs preparation of bid specifications; assists agencies in modifying requisitions and specifications; maintains vendor lists and records of suppliers and products and services.

• Serves as liaison between vendors, state agencies and Central Services; conducts prebid/pre-proposal conferences with prospective contractors; arbitrates disputes between suppliers and agencies; recommends termination of contracts when appropriate.

• Advises agency personnel on departmental rules, regulations and laws; assists agencies in the development of procedures to ensure conformance.

• Plans and directs the work of a specialized staff; reviews and approves open market and contract awards made by staff; develops and monitors policies and procedures for the administration of multiple state contracts.

• Represents the agency at public and private sector meetings.

• Will supervise ODOT Contracting & Procurement Officers who are responsible for the the purchase of goods and services for ODOT, as well as Contract Management for ODOT Agency Contracts.

Level Descriptor

This is the professional leadership level of this job family where incumbents are responsible for the management of contracting functions for specified commodities state laws, and related rules and regulations. They will direct the work of an assigned team in reviewing requisitions, soliciting bids, evaluating proposals, developing specifications and approving contracts. Supervision will be provided to professional, technical and clerical personnel involved in the contracting function.

Education and Experience

Education and Experience requirements at this level consist of three years of technical clerical work and two years of technical experience in contracting and/or procurement and four years experience as a purchasing agent or buyer,* two of which was in the employ of a government entity; or an equivalent combination of education and experience, substituting 30 semester hours for each year of the technical clerical work only.##*The minimum qualifications include the statutory requirements set forth in Title 74 O.S. Sect