Project Assistant (Maternity Cover)

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
  Context  

In the framework of the situation regarding the migrants, asylum seekers and refugees across Greece, IOM Greece is establishing a pool of candidates interested to join the organization as soon as possible. The action under which the candidates will be selected shall contribute to the provision of targeted care interventions to the unaccompanied children (UMC) residing in Greece. The project ‘’Strengthening protection systems for unaccompanied migrant children and vulnerable women applicants and beneficiaries of international protection’’ is implemented by the International Organization for Migration - Mission in Greece with other involved partners in cooperation with the General Secretariat for the Protection of Vulnerable Persons and Institutional Protection of the Ministry of Migration and Asylum. The Action is funded by the National Development Program (N.D.P.) for the Programming Period 2021–2025, through the Special Service for the Coordination and Management of Migration and Home Affairs Programs of the Ministry of Migration and Asylum.. Therefore, IOM will capitalize on its extensive experience on the areas of child protection so as to provide tailored support and interventions to the UMC by offering accommodation and care services.

Under the overall supervision of the Chief of Mission and the direct supervision of the Project Coordinator, the successful candidate will be responsible for overseeing the activities in all Emergency Accommodation Facilities by providing guidance and capacity building to the field teams.                  

Establish  close coordination and communication with the Field Teams in order to ensure that child protection  guidelines of IOM and the provisions of the legislative framework for the operation of the Emergency Accommodation Facilities are being respected and followed.

Provide guidance and support to newly recruited staff in the implementation of project activities in the field, in accordance with IOM policies and procedures. Ensure  that project field staff maintains a professional approach at all times, that migrant services are delivered so that beneficiaries receive appropriate/ targeted assistance when required.

Act as focal point for administrative/operational coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc

Assist in monitoring the day-to-day operations. Collect statistics and work output reports from field project staff on a daily and weekly basis. Prepare consolidated reports for submission on a regular basis.

In coordination with the Administrative assistant, support in coordinating and monitoring administrative procedures for all field project staff, including but not limited to staff attendance, leave approvals, log books for staff travels, replacements of absent staff, approval of staff travel, staff evaluations, etc. When the need arises, coordinate on procurement required for field staff to carry out project activities.

Prepare and update information materials and tools needed by field project staff in the implementation of project activities.  Contribute to the development/ updating of SOPs for operational procedures, tools for data collection, campaign/ promotion materials, etc. in coordination with relevant units within IOM.

Maintain a continuous flow of information within the Unit. Keep up-to-date of developments on legislations, policies, procedures, international and national law amendments, etc. related to migration issues in general. Encourage sharing and updating of procedures, developments, and changes among field project staff that may have influence in their work. 

Maintain liaison with local counterparts in the field to improve cooperation and efficiency and to ensure referral pathways are strengthened. 

Assist and guide field project staff in promoting activities in Greece and enlarging the network of collaboration at the working level. Ensure IOM’s visibility is enhanced following the Organization’s mandate. 

Assist in coordinating the deployment of field project staff in identified target locations following constantly changing migration needs and gaps and to ensure IOM is represented where necessary.