Executive Administrative Assistant, Client Services & Marketing

Overview

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

 

Summary:Under minimum supervision, works independently using considerable judgment and initiative to handle all executive administrative functions on behalf of two Executives within the marketing and client services teams. Uses discretion with regards to sensitive and highly confidential matters.

 

Schedule & Location:This is a full-time office-based position in Johnston, RI. This position is hourly and based on 37.5 hours per week.

Responsibilities

• Manages calendar and supports prioritization• Organizes meetings and eventso Prepares materials such as presentations, agendas and minutes.o Meeting set up including location• Handles a variety of administrative tasks using an understanding of company policy and executive preference (e.g., expense reports, invoices, budget, itineraries/travel, purchasing supplies, files and records)• Gathers and summarizes information and may prepare complex reports to support executive decision making• Supports management of interactions and correspondence with internal and external contacts on behalf of an executive based on style and preference

Qualifications

Required Education:• High School Diploma or equivalent

 

Highly Preferred Education:• College Degree 

 

Required Work Experience:• 8+ years of administrative/executive experience supporting senior management

 

Required Skills:• Proficient with Microsoft office (e.g., Outlook, Word, Excel, and PowerPoint) and systems used for administrative support • Highly organized and detail-oriented • Ability to work in a fast-paced environment and consistently meet deadlines • Strong interpersonal skills and ability to act with diplomacy and tact • Ability to support interactions and correspondence with internal and external contacts on behalf of an exec based on their style and preference • Discretion with regards to sensitive and highly confidential matters • Provide assistance and mentorship to admins with less experience

 

The hiring range for this position is $32.08-$46.12 per hour. The final salary offer will vary based on individual education, skills, and experience. The position is eligible to participate in FM’s comprehensive Total Rewards program that includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances and much more. FM is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.