Accounts Payable Supervisor, Terra West Management Services

Description

Company Culture & Core Values:

Terra West Management Services’ primary goal is to provide excellent service to both internal and external clients by living through our Core Values. Our culture and business thrive when each team member works positively, cooperatively and respectfully with every person we come in contact with. In addition to performing the essential functions of the position, our ideal candidate would contribute to the cultural health and overall success of the company by identifying with and promoting our Core Values.

Essential Functions:

• Select, train, supervise, and evaluate Accounts Payable Specialists. Responsible for the daily oversight, delegation of duties, and overall performance of the department.
• Process vendor invoices for payment. This includes reviewing invoices, ensuring appropriate supporting documentation is included, obtaining approval then coding and data entry. 
• Produce and review weekly planned payment reports.
• Monitor accounts to ensure payments are current.
• Correspond with vendors, board members and managers and respond to inquiries.
• Resolve invoice discrepancies as needed.
• Maintain accounts payable filing.
• Maintain portfolio assignments for the Accounts Payable Specialists
• Generate and process Bank Signature Cards and e-Signature changes.
• Other duties may be assigned.

Core Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:

• Attention to detail and accuracy
• Time management skills
• Strong interpersonal skills
• Excellent communications skills both written and verbal
• Organizational and problem-solving skills 
• Organizing and prioritizing
• Confidentiality and judgment
• Problem-solving skills

Requirements

Minimum Qualifications:

• Three (3) years accounting experience in a high-volume environment
• One (1) year supervisory experience
• Knowledge of accounts payable
• Intermediate knowledge of Word and Excel
• Customer service experience
• Proficient in data entry and time management

Preferred Qualifications:

• C3 Accounting Software
• Docuware

ADA Requirements:

• See and read small print, both on paper and on a computer screen, quickly and accurately.
• Sit for extended periods of time while working at a computer.
• Hear and speak clearly on the telephone and in person.

Work Posture Requirements:

• Sitting: Constantly
• Standing: Frequently
• Walking: Frequently
• Driving: N/A
• Bending (from waist): Frequently
• Crouching (squat): Rarely
• Kneeling: Occasionally
• Crawling: N/A
• Climbing (stairs): N/A
• Climbing (ladder): N/A
• Twisting: N/A
• Reaching: Rarely
• Wrist Motion: Occasionally

Carrying Requirements:

• Items Carried: Files/Board books
• Distance: 50 steps
• Times Per Day: 5
• Maximum Weight: 5 pounds

Moving/Lifting Requirements:

• Items Moved/Lifted: Paper files
• Times Per Day: 5
• Maximum Weight: 3 pounds

Moving/Lifting Levels/Heights:

• Floor: Occasionally
• Knee: Rarely
• Waist: Occasionally
• Chest: Occasionally
• Overhead: Occasionally

Push/Pull Requirements:

• Item Name: Furniture Frequency: Frequently

Environmental Conditions:

• Inside/Outside: No
• Hot/Cold Temperatures: No
• Wet: No
• Noise: No
• Power Equipment: No
• Traffic Hazards: No
• Chemical Hazards: No
• Heights: No
• Dust: No
• Close Quarters: No
• Fumes/Odors: No

EEO/Drug Free Workplace