Administrative Assistant

The Administrative Assistant will assist the General Manager by providing office support to ensure that the parking operation is in compliance with company record-keeping policies and responsive to the needs of its customers. Requires a variety of activities to include customer service, filing, data entry, answering telephones, basic bookkeeping, accounts payable, report production, and various operational tasks, daily, and during special events or unplanned circumstances.

 

Benefit Information:

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management

Essential Duties

• Provide receptionist services, greet and assist visitors, answer phone and direct calls, produce forms (e.g. refund requests) and issue receipts.
• Provide administrative office support in order to ensure effective and efficient operations.
• Prepare bank deposits.
• Perform revenue and ticket data entry and monthly/HID card parker maintenance and inventory.
• Perform monthly keycard audit.
• Activate and deactivate keycards in Parking Access and Revenue Control Systems (PARCS).
• Prepare cash applications for data entry.
• Perform base data entry for Accounts Payable (AP). Monitor, submit, and track invoices for approval in AP Workflow.
• Maintain and submit payroll with proper allocation and classification of hours.
• Maintain absentee and disciplinary tracking to ensure proper payroll and accounting, and employee corrective action files.
• Maintain employee files.
• Assist with preparation and coordination of special events.
• Prepare daily Operations Report.
• Prepare agenda for weekly Operations Meetings.
• Prepare, distribute and track monthly safety training bulletins.
• Perform duties as cashier or shift lead in special or unplanned circumstances.
• Perform other duties and projects as assigned.

Requirements:

• Previous experience in customer service preferable
• Previous office clerical and payroll experience a plus
• Very good organizational and multi-tasking abilities expected
• Excellent verbal and written English communication skills required
• Excellent customer service skills required
• Proficiency with Windows, Excel, Word, Access, PowerPoint and Outlook required
• College degree preferred
• Valid Driver’s License and good driving record.
• Must be able to lift 35 lbs.

ABM is an EEO (M/F/Vet/Disability/Gender Identity/Sexual Orientation)