Subaward Negotiator, Office of Sponsored Projects

Job Posting Title:

Subaward Negotiator, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Eligible for telework 

Please visit our Human Resources (HR) website to learn more about the total benefits offered

Purpose

Support the Research Community at the University of Texas at Austin in capacity of Subaward Negotiator for the Office of Sponsored Projects. Primary duties are to draft and negotiate outgoing subaward agreements and subcontracts. Make recommendations on terms, compliance risks and other contractual issues. Interpret University, Sponsor, State and Federal Regulations as they relate to sponsored research and apply them to outgoing subaward agreements and subcontracts as required. 

Responsibilities

SUBAWARD AGREEMENT/CONTRACT NEGOTIATION

• Independently drafts and negotiates new subrecipient agreements for compliance with university policies, federal and state law, and regulations, including terms regarding intellectual property, publication, insurance/indemnification, export control, governing law, disputes, budget, invoicing, and payment.

• Independently drafts, reviews, and negotiates subrecipient agreements amendments/ modifications to align with university policies, and federal and state law and regulations.

• Independently submits detailed written exceptions and recommendations on contractual language in a timely manner to sponsors; coordinates negotiation meetings, as required, regarding contractual language with sponsors/contracting party legal offices, technical representatives, and University researchers.

• Works collaboratively, under minimal supervision, with teams within Office of Sponsored Projects and appropriate University offices in the review and handling of various contractual issues (e.g., Discovery to Impact, Risk Management Office, Research Security Office, Office of the Vice President for Legal Affairs and The University of Texas System Office of General Counsel).

COMMUNICATION

• Respond, or acknowledge, email, or phone communication within 48 hours & communicate results of follow-up as appropriate. If volume does not permit timely follow-up, communicate with Sr. Subaward Manager and/or Associate Director of Contracting for assistance or guidance.

• Act or forward correspondence as appropriate in a timely manner.

• Follow up on status of outstanding actions promptly.

• Demonstrate the ability to communicate effectively both orally and in written form.

• Serve as a contract subject matter expert and resource to campus; respond to inquiries or requests for information promptly.

SUBAWARD MANAGEMENT

• Enter and maintain thorough and accurate documentation, data and negotiation notes related to agreement and modification actions into UT Research Management Suite (UTRMS) and E-Share Repository.

• Enter and maintain data and notes related to contract/agreement, modifications into UTRMS Log Correspondence promptly.

• Assist with coordination of Federal Funding Accountability and Transparency Act (FFATA) reporting for the University, including assisting in development of FFATA reporting process in electronic grants and contracts management software (UTRMS).

• Save pertinent budget, compliance, and contract/agreement documents