Cluster Staff Accountant

Company Description

Located in beautiful South Beach, The Balfour is a historic Art Deco boutique hotel rooted in the iconic Ocean Drive. Historic and hip, yet classic and modern, The Balfour offers our team members and guests to create their own story. We have an exciting opportunity to join our team. Come join The Originals and unlock up-leveled experiences at our hotel.

Job Description

Job Purpose:

Under the general guidance of the Assistant Director of Finance, assist during the month-end process by reviewing and analyzing the Financial Statement. Responsible for the Accounts Receivable and Income Journal processes of the hotel and assist all areas of the Accounting Department. Partner with the financial and operational leaders to facilitate monthly closings, billing, allocations and tracking. 

Duties & Functions:            

• Process checks, Prepares all bills with supporting documentation, review charges for accuracy and timeliness.
• Process all application for credit, maintains timely communications with sales and reservations regarding the status of advance deposit and credit from clients.
• Holds monthly credit meetings.  Maintain Accounts receivables aging log with all collection efforts.
• Sets up direct billing codes for upcoming functions.
• Answer guest disputes and charge backs on a daily basis.  Maintain a log of charge backs and recoveries.
• Perform assigned balance sheet reconciliations and resolve reconciling items on a timely manner (Day 20 of each month).
• Assist in month-end closings by preparing journal entries and schedules monthly.
• Distribute monthly GL’s to the departments including P&L’s to the Executive Committee. 
• Assist in taking physical inventories.
• Assist monitoring bank accounts/credit cards daily.
• Assist in overseeing the orderly storage and filing of hotel records.
• Notify Assistant Controller and Controller of any discrepancies or problems with staff accounting work.
• Ability to supervise and manage staff specifically Income Audit, Night Audit, General Cashier and Accounts Payable.
• Initiate wires for T/A commissions, Corporate Bill backs, Management Fee, Excess Cash and any other miscellaneous items.
• Must have active participation in daily lineup and as needed in Regional Accounting Meetings.
• Assist in producing Financial Statements within designated period for preliminary distribution to hotel management team and RCC leaders based on corporate requirements/timelines.
• Verify compliance with Finance SOP manual.
• Any other reasonable duties as assigned by the supervisor or manager
• We recognize we are in the hospitality industry and that may require us to provide lateral service.  We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional service

ADDITIONAL RESPONSIBILITIES

• Communicate effectively, both verbally and in writing, to provide clear direction to the venue teams.
• Communicate with employees using a positive and clear speaking voice, listen to and understand requests, respond with appropriate actions and provide accurate information.
• Remain calm and alert, especially during emergency situations and/or heavy restaurant activity, serving as a role model for team and other employees. Interact with other department personnel and venue staff as needed.
• Make decisions and take actions based on previous experience and good judgment, sometimes revising procedures to accommodate unusual situations.

To be aware of and ensure constant compliance with all necessary operational policies including:

• •  
• Health and Safety
• Food Hygiene
• Maintenance
• Emergency Procedures
• Liquor Licensing

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.

Attend mandatory meetings including divisional meetings, staff meetings, etc.

• Participate in community events and ensure corporate social responsibility goals of the company are met.
• Utilize traditional software programs such as Microsoft Office (Word, Excel, Outlook, and PowerPoint), Micros, ADP, Open Table and any departmental specific systems used.
• Keep work area clean and organized.
• Ensure confidential documents are kept in a secured area.
• When disposing confidential documents that contain any personally identifiable information,