Executive Project Coordinator

Executive Project Coordinator

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Outside Continental US

* * *

The Opportunity:
We are seeking a highly organized and proactive Executive and Project Support Specialist to join our dynamic team. This role offers an exciting opportunity to provide critical support to senior leadership in a fast-paced, high-impact environment.

This role offers the opportunity to:

• Work closely with senior leadership in a high-impact environment
• Develop and implement process improvements
• Lead critical initiatives that support organizational goals
• Grow your project management and leadership skills

If you are a detail-oriented professional with a passion for supporting executive-level operations and driving organizational success, we encourage you to apply for this exciting position.

Responsibilities:

Executive and Project Support

• Provide direct support to multiple senior leaders (military O-6 and above, GS-15 and above, or industry equivalents), ensuring the coordination and execution of high-level initiatives and priorities.
• Act as a project lead for executive-level initiatives and events, managing efforts from initial planning through execution and close-out.
• Partner with government leadership to define project scope, goals, and deliverables, then drive execution through milestone tracking, stakeholder engagement, and risk management.
• Lead cross-functional coordination for projects and events, including the supervision of a small team responsible for logistics, setup, execution, and follow-up activities.
• Support action officers and senior executives in planning and executing strategic meetings, ceremonies, briefings, and other official engagements.

Scheduling, Communication, and Correspondence

• Maintain and manage complex calendars for senior leadership; coordinate meetings and appointments, and deconflict scheduling conflicts in collaboration with other executive support staff.
• Oversee the preparation, review, and coordination of executive-level correspondence, documentation, and internal communications.
• Coordinate taskings and timelines using task tracking tools such as the Task Management Tool (TMT); act as the TMT subject matter expert (SME) and provide training to new users.

Onboarding and Personnel Coordination

• Lead and manage the full onboarding process for new hires (CACI, subcontractors, and JNWC personnel), serving as the Day One Coordinator.
• Supervise onboarding support personnel, delegate tasks, and ensure timely completion of all onboarding and offboarding activities.
• Develop and improve onboarding processes and best practices to support program growth and efficiency.
• Coordinate onboarding logistics, including I-9 verification, new hire paperwork, corporate and program orientations, Air Force account setup, equipment issuance (GFE/loaner laptops), and CAC card support.
• Distribute weekly hiring alerts and onboarding updates to Program Managers and key stakeholders.
• Use staffing metrics and databases to track onboarding progress and recommend process improvements.
• Stay updated on changes to corporate onboarding policies and assess implications for program-level onboarding and staffing.

Qualifications:

• Active Secret level clearance
• High School or equivalent with 7 years Relevant Experience and 4 years of Relevant Experience in Executive Administrative Support
• Requires practical knowledge of job area typically obtained through advanced education combined with experience.

Desired:

• Prefer Administrative Assistant Certification, Certified Administrative Professional, Microsoft Office Specialist or equivalent

#LI-RE3

-

________________________________________________________________________________________

What You Can Expect:

 

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

 

An environment of trust.

CACI values the unique c