Administrative and Special Projects Coordinator

The Salvation Army is a global, faith-based organization dedicated to serving communities through compassion, dignity, and unwavering support. Rooted in its mission to preach the gospel of Jesus Christ and meet human needs without discrimination, the organization works across diverse programs to uplift individuals and families.

 

This role plays a vital part in supporting that mission by providing coordinated administrative and operational assistance within a dynamic, multi-faceted department. Working closely with leadership, including TSSS and TSSD, the position ensures the efficient execution of key functions, helping to maintain seamless operations and enabling the organization to continue delivering meaningful services to those in need.

 

Compensation Range: $64,934 to $81,168/annually, based on experience.

 

Central Territory Headquarters LI

 

Job Objective:

To provide and coordinate administrative and other functions, as assigned, assisting TSSS and TSSD in the operation of multi-faceted department responsibilities.

 

Essential Functions:

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

AREAS OF RESPONSIBILITY

 

• Information Systems
• Supervision
• Administrative
• Project Development
• Department Responsibilities

SPECIFIC FUNCTIONS

 

Information Systems

• Maintain/revises Microsoft Excel and Access databases
• Maintains program resource information and equipment for staff
• Maintains/manages department network drive
• Assists with maintenance and data entry of department Lotus Notes, SharePoint, and other departmental (Contract Management System, Program Resources, USC Program Information Database, Evaluation Program Evaluation, etc.).
• Keeps current in software requirements and upgrades, taking classes as appropriate.
• Assist staff as requested with problem-solving technology concerns.
• Maintain the department’s Zoom license and other digital platforms

Supervision

• Supervise Support Services Assistant responsible for prioritizing/managing tasks from department staff. REMOVE
• Interviews/hires/terminates support and clerical staff, on TSSS approval generating appropriate documentation.
• Supports Assistant Territorial Social Services-Pathway of Hope Director in conducting annual performance management reviews of department administrative staff.

 Administrative

• Draft routine correspondence and specific documents (reports, proposals, etc.) for TSSS signature.
• Read, sort, and handle as appropriate TSSS mail (hard copy and electronic). Complete routine and specific matters as directed.
• Act as office manager, coordinating staff business meetings/outings and staff events (i.e., birthdays, parties, retreats, staff meetings, etc.)
• Provide back-up for Contracts Administrator and perform contracts function in administrator’s absence.
• Attend and contribute to USC Leadership Team meetings.
• Manage the TL Williams database and processes for monetary awards funded by TL Williams, prepare and submit annual PowerPoint TLW report to National Headquarters.
• Assists the Program Consultants in compiling/processing evaluation and consultation reports and award letters, upon request. Support annual planning meetings and bimonthly meetings. 
• Provides additional support to the Pathway of Hope team upon request.
• Process /manage database for Central Territory delegation to triennial National Social Service Conference and Territorial Social Service Conference.
• Verify and prepare accounts receivable/payable and process for Finance Department handling.
• Arrange an