Administrative Associate III (National Center for Infrastructure Transformation - NCIT)

Job Title

Administrative Associate III (National Center for Infrastructure Transformation - NCIT)

Agency

Prairie View A&M University

Department

Department of Civil Engineering

Proposed Minimum Salary

$19.50 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

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Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

This positions, under general supervision, provides complex administrative support work to the newly awarded National Center for Infrastructure Transformation (NCIT).

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

Responsibilities:

• Provide excellent professional customer service to students, faculty, staff, and the public. Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.  Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• Maintains a variety of fiscal and administrative records. Posts information to the Center records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. Arrange for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other dedicated events to include facilities, equipment, and food. Take minutes and prepare documents for scheduled meetings.

• Implement inventory controls and maintain office supplies, equipment, and forms. Maintains office reference materials including online office materials. May perform mail services.  May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

•  Prepare appropriate hiring forms for staff and students. Prepare and manage Workday, Payroll, and Time & Effort actions regarding staff and students. May coordinate activities and assign work to student hourly assistants and support staff. May participate in the interviewing process, training, and supervision of student hourly assistants and various staff personnel.  Assist in the evaluation procedures, including collecting data and preparing monthly and annual reports. Prepare office paperwork related to hiring, payroll, travel authorization, travel reimbursements, purchases, compiling monthly pro-card report, etc.

• Recommend and implement office procedures to improve current office practices. Participate in staff development training workshops and courses to improve skills. 

• Perform other duties as assigned.

Required Education & Experience:

• High school diploma or equivalent.