TEMP Senior Analyst - MQ Administration Accounting and Billings

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
This TEMP Senior Analyst - Billings and Administration position will be responsible for processing AR/AP invoices for Freight Forwarding. Duties include, but are not limited to: data entry, record keeping, monitoring AR/AP, participating in month-end closing, and preparing audits and variance reports.
Compensation
3-6 months; $27.00/Hour (With opportunity for TEMP to PERM Conversion)
Responsibilities
• Review the tracker's from each Specialist (Amounts, vendor's code, date, etc) to process into SAP
◦ Prepare AP/AR upload file for preparation to post the system(SAP)
◦ Ensure all charges are billed correctly including: A/R, A/P, Detention, Demurrage, Additional charges, etc on billing summary
◦ Post all manual AR/AP data entry into the operation system (SAP)
◦ Coordinate the collection of inbound PO numbers to support timely and accurate month-end closing activities
◦ Assist in extracting and consolidating data from the LOTS system for use in ad-hoc analyses, aging reports, and month-end closing preparations
◦ Update the Detention Master File with newly approved entries received from the Operations team, ensuring data accuracy and alignment with current approvals
◦ Manage and report any accessories charge due to operation issues
◦ Make sure to keep all records related to AR/AP entries
◦ Post credit memo's and reversed invoices and keeping all the records
◦ Updating the Billing Summary and checking all the data is correct
◦ Maintain all monthly billing summary and keep all record correct on summary for billing to HT
◦ Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
◦ Prepare month-end report including Journal Entry preparation
◦ Analyze some P&L account reconciliation
• Prepare and generate all manual AR invoices that need to be send to HT
◦ Manage/update the vendor/customer code file
◦ Make sure to have all current accounts info for customers and vendors
◦ Creating reports (LTL, BX, Ocean, ST and WH summary for month-end preparation)
◦ Audit the accounting file for dedicated program carriers• Assisting manager and team members on any projects as needed
◦ Other duties as assigned
Skills
• Intermediate-level MS Excel, Power Point, Word and Database Management Required
• Problem-solving and critical thinking ability Required
• Detailed Oriented and Highly Organized Individual Who can Operate under Minimal Supervision Required
• Strong Problem Solving and Critical Thinking Skills Required
• Excellent Written and Verbal Communication Skills Required
Education & Experience
• High School Diploma Required
• Bachelor Degree Preferred
• 0-1 years of direct experience in Freight Forwarding and Accounting/Finance Required
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment with low-level noise exposure
• This position is located in the San Diego, CA office
• Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.