Lead Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Spring House, Pennsylvania, United States of America

Job Description:

About Immunology 

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. 

Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases.   

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. 

Learn more at https://www.jnj.com/innovative-medicine 

 

We are searching for the best talent for a Lead Administrative Assistant to be in Spring House, PA. 

 

Purpose: The Lead Administrative Assistant provides high‑level administrative, operational, and organizational support to the Vice President of the Immunology Delivery Unit and broader team. This role manages complex scheduling, travel coordination, confidential communications, meeting execution, and departmental operations. The position requires exceptional judgment, professionalism, proactive problem‑solving, and the ability to work effectively with leaders and partners at all levels. 

The ideal candidate thrives in a dynamic environment, demonstrates strong ownership, handles sensitive information with discretion, and contributes to a positive, inclusive team culture. 

 

What you will be responsible for: 

 

Executive & Departmental Support 

• Provide heavy calendar management, including scheduling virtual and in‑person meetings, securing rooms, arranging A/V, coordinating catering, and resolving conflicts independently. 

• Manage complex calendars for senior leadership committees (e.g., Immunology Operations Committee), requiring responsiveness, flexibility, and coordination with senior executives. 

• Prepare agendas, presentations, documentation, and correspondence, including highly confidential materials. 

• Support VP and team with general administrative needs and project‑related tasks. 

 

Travel & Expense Management 

• Arrange domestic and international travel, prepare detailed itineraries. 

• Process and track expense reports in compliance with policy. 

 

Meeting & Event Coordination 

• Independently organize large departmental meetings, cross‑functional offsites, and onsite eve