Assistant Director of Foundation Accounting

Title: Assistant Director of Foundation Accounting
Division Name: University Advancement
Department: Advancement & Foundation Operations

Job Summary

The Assistant Director of Foundation Accounting reports to the Director of Accounting Operations and works to ensure donor funds are successfully expended and spent according to donor intent agreements, Federal and State regulations, and Foundation cash disbursement policies. This position serves as a strategic resource to campus fund administrators, and works collaboratively with Advancement Operations, Development, Financial Aid, the Office of the Provost, and university partners, including deans, department chairs, fiscal agents, and fund administrators to maximize fund use and ensure donor compliance and stewardship.

This position will work within Advancement Operations, which houses Advancement Technology Services, Gift Processing, Prospect Research, and Donor Engagement.

Additional Information

University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$65,678 - $70,678 annual

Required Qualifications

1. Bachelor's Degree
2. Minimum five (5) years of full-time or part-time equivalent professional level experience in development, donor relations, advancement operations, or accounting.
3. Excellent written and verbal communication skills.
4. Ability to analyze data, review accounting documents, and utilize software to achieve positive outcomes.
5. Ability to build strong working relationships with colleagues within Advancement and throughout the University.
6. Proven skill in tracking and meeting goals and metrics.
7. Ability to meet established deadlines.
8. Demonstrated ability to work as a self-starter and self-motivator.
9. Creative problem-solver who can identify gaps and opportunities and share recommendations to ensure proper stewardship of donor funds.
10. Demonstrated ability to collaborate with colleagues to achieve organizational goals.
11. Ability to constructively contribute as a member of the Accounting team, Advancement Operations Department, as well as the Division of University Advancement.
12. Demonstrated ability to behave in a manner that ensures confidentiality of donor data.
13. Working knowledge of Microsoft Office.

Preferred Qualifications

1. Experience with fund compliance according to donor intent.
2. Background in Accounting or expense processing.
3. Strong organizational skills, ability to manage long-term projects, and flexibility to deal with changing priorities.
4. Comfort level and experience with CRM software, Accounting software and SharePoint.
5. Self-starter, motivated.

Work Hours

Core work hours are 8:00am to 4:30pm, Monday through Friday.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Effectively communicate on a daily basis.
2. Remain at a workstation for extended periods.
3. Move about in various locations on and off campus as needed to complete day-to-day work.

Proposed Starting Date

January 2026

Required Applicant Documents

Resume
Transcripts - See Special Instructions section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the en