Team & Back Office Coordinator

Company Description

The WRC Promoter GmbH is responsible for all commercial aspects of the FIA WORLD RALLY CHAMPIONSHIP (WRC) since 2013 and of the FIA European Rally Championship (ERC) since 2022. The sister company, Rallycross Promoter GmbH, is responsible for all commercial aspects of the FIA World and European Rallycross Championship (World RX) since 2021 and both companies work in synergy together.

The WRC Promoter is Established in 1973, the WRC is widely regarded as the most challenging and toughest motorsport championship in the world. In 2024, the roads on this epic motorsport adventure are spread across 13 rallies on everything from snow packed forest tracks to rock-strewn mountain passes.

Job Description

We are looking for a Team & Back Office Coordinator to strengthen our team. This position will be supporting the Managing Director and the whole Team in all administrative matters, including the coordination of meetings as well as Travel & Office Management.

#SUPPORT MANAGING DIRECTOR

• Management of the MD’s diary and appointments.
• Coordination of the MD’s Travel and Create his Travel Expenses.
• Support the MD with presentations and manage his workflow.

#OFFICE MANAGEMENT & COMMUNICATION

• Manage all office administrative activities, including daily mail, deliveries and shipments, ordering of office supplies, front desk tasks, welcoming guests and provide general support to visitors.
• Fluent correspondence on the phone and via Mail in German and English.
• Organize the office layout and order stationery and equipment.
• Coordinate with IT department on all office equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Assist in the onboarding process for new hires.
• Organizing Team Meetings, Workshops and Special Events.
• Ensuring a good communication flow within the Team.

#TRAVEL MANAGEMENT & COORDINATION

• Team Travel Management for all worldwide Rally Events: Booking flights, hotels and rental cars; Creating and updating hotel lists; Working closely together with travel & hotel agencies.
• Support WRC guests with onsite queries.

Qualifications

High School degree; additional qualification as an Administrative assistant or University degree Business Administration will be a plus.
At least 5 years of professional experience in the administrative field or in an assistant position.
Very good knowledge of German and English, both written and spoken.
Well-structured and very good organizational & communication skills.
Excellent Power Point and Excel skills.
Experienced in special project management.

Additional Information

As an employer, we value diversity and support people in developing their potential and strengths, realizing their ideas and seizing opportunities. The job advertisement is aimed at all people equally, regardless of age, skin colour, religion, gender, sexual orientation or origin.