About the Role:

Grade Level (for internal use):

The Team: At S&P Dow Jones Indices, our role can be described in one word: essential. We’re the largest global resource for index-based concepts, data and research, and home to iconic financial market indicators, such as the S&P 500® and the Dow Jones Industrial Average®. More assets are invested in products based upon our indices than any other index provider in the world; with over 1,000,000 indices, S&P Dow Jones Indices defines the way people measure and trade the markets. We provide essential intelligence that helps investors identify and capitalize on global opportunities.

Responsibilities and Impact:

The Executive Assistant will provide primary administrative support to the COO of S&P Dow Jones Indices while also assisting the Global Head of Legal as needed.  The role will operate in a hybrid setting, part-time in the office and part-time remote. The ideal candidate is equally effective working in a remote virtual environment as in an in-office environment. The candidate must also be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, enjoy a very fast paced and rapidly changing environment, be comfortable with global partners. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy.

This position requires frequent communication and coordination with S&P Global staff both in S&P Dow Jones Indices and across S&P Global. The global nature of this team may require work outside of the standard business hours.

• Under the supervision of the COO, assist them and the Global Head of Legal of S&P Dow Jones Indices with daily duties to maximize their effectiveness. Being tech Savvy is a must. 

• Proactively manage the executives’ calendars and incoming scheduling requests and identify conflicts.

• Coordinate travel arrangements, logistics and trip agendas.

• Complete monthly expense reports.

• Perform accounts payable processing and manage vendor invoices and contracts.

• Arrange facilities, AV and catering for meetings as needed. Will be required to do the same in a virtual environment.

• Must have the skills and capabilities to run remote meetings on Microsoft Teams, Zoom, and other virtual platforms.

• Respond to incoming calls and emails professionally and with enthusiasm.

• Manage a contact list, prepare stakeholder spreadsheets.

• Work closely with other administrative and executive assistants.

• Other responsibilities as assigned.

Compensation/Benefits Information: (This section is only applicable to US candidates)

S&P Global states that the anticipated base salary range for this position is $59,827 to $110,000. Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses and certifications.

In addition to base compensation, this role is eligible for an annual incentive plan.

This role is eligible to receive additional S&P Global benefits. For more information on the benefits we provide to our employees, please click here.

What We’re Looking For:

• At least 5+ years of administrative experience preferably in a corporate setting

• Strong experience in scheduling and managing a complex, demanding, and constantly changing executive schedules

• Excellent verbal and written communications

• Highly organized and detail oriented

• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines

• Demonstrates judgement and discretion in all internal and external interactions

• Manages confidential information with critical care

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Committed to, and enthusiastic about, the mission and vision of S&P Global

• Able to work independently and take initiative

• Results oriented

• An adaptable, flexible problem-solver

Right to Work Requirements:

This role is limited to persons with indefinite right to work in the United States.

About S&P Global Dow Jones Indices