Executive Administrative Assistant

Who we are

Supported by more than 4,000 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction and program management. Our clients include U.S. federal, state and municipal governments, foreign allied governments, and a wide range of commercial clients. Michael Baker is committed to delivering a standard of excellence that fosters a culture of innovation, collaboration and technological advancement to help solve our clients' complex challenges.

Sustainable & Resilient Solutions (SRS) practice

Michael Baker International seamlessly integrates all our service offerings – architecture, planning, landscape architecture, engineering and management – to solve client challenges from multiple vantage points, providing unsurpassed holistic, sustainable, and innovative solutions. From high-profile, high-image landmarks to low-cost, utilitarian solutions, our professionals know how to balance image and cost appropriately for each unique situation. At Michael Baker International, we believe that the beauty of a project resides both in performance and aesthetics – “success” to us is measured by functionality, value, and exceeding clients’ expectations to “Make a Difference.”

JOB DESCRIPTION

The Executive Assistant will support the COO and Executive offices (President or Federal Programs and Services, President of Sustainable & Resilient Solutions, and EVP of Operations) including calendar management, travel arrangements, expense reports, meeting prep, and board support. The Executive Assistant must have prior experience supporting C-Suite leadership.

• Must possess excellent communication skills.
• Knowledge of Microsoft 365 products including Microsoft Word Microsoft Excel, Outlook, Teams, and PowerPoint to support office staff
• Coordinate domestic and international travel arrangements, conference/seminar registrations, internal and external business meetings, general office events, and sponsorship logistics, as needed
• Maintain calendars and keep track of events and reconcile conflicting appointments and schedules
• Assist the Corporate office with needs for the DCCP meetings in Alexandria
• Preparation of expense reports
• Assist in the executive coordination of events, conferences, and trade shows.
• Coordinate all logistical arrangements for internal events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point of contact for attendees.
• Assist with Social Media postings for key events.
• Some Travel is required.
• Other duties as assigned

PROFESSIONAL REQUIREMENTS

• Bachelor’s degree, or equivalent work experience; and at least 5+ years of related experience.                     
• You’ll need to be outgoing, organized and assertive.
• Excellent English language skills, written and verbal, are essential to success in this role.
• Must be able to quickly get up to speed on our policies, procedures and databases and acquire an understanding of the company’s service offerings.
• Strong computer skills & Microsoft Office.
• Prior experience within the Architecture, Engineering or Construction industries is preferable

Location

This position is located in Alexandria, VA.  

Compensation

The salary range for this position is $59,000 to $94.000 annually. The actual salary offered will be dependent on the experience and expertise of the incoming candidate. 

Benefits

We offer a comprehensive benefits package including:

• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything fro