Cost Control Invoice Specialist

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations. 

With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.   

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world. 

Job Description

*9/80 Schedule with every other Friday off!* 

The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required. 

Responsibilities  

The Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for: 

• Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes.
• Route invoices to appropriate invoice reviewer or approver, as needed. 
• Assist invoice reviewers / approvers with invoice processing issues. 
• Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the areas of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does).
• Develop working knowledge of agreements and contracts, as well as provide rate validation for them. 
• Complete invoice reconciliation audits with vendors as assigned.
• Complete rejection and resubmission monitoring; provide guidance to vendors where required. 
• Address general vendor and internal queries. 
• Monitor invoices in header error.
• If requested, train team and new employees on process. 
• Provide ConocoPhillips errors resolution on invoices. 
• Lead internal training sessions for invoice reviewers and approvers.
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments.
• Participate in team meetings. 
• Address special projects as requested.
• Monitor COP Invoicing and Actian enablement on new vendors setup.
• Effectively communicate instructions to vendor on new electronic enablement process. 
• Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires.
• Sox control responsibilities may be part of this role, which are to be adhered to where applicable.

Qualifications

Basic/Required  

• Bachelors’ Degree and/or equivalent experience 
• Proven management and staff leadership skills 
• 3+ years' experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale. 
• SAP experience preferred 
• Excellent Customer Service Skills 
• Ability to work autonomously in a client focus, team environment 
• High attention to detail 
• Strong verbal and written communication skills 
• Strong time management skills 

Preferred Skills: 

• BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience. 
• Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other) 
• Demonstrated ability for development of reports for and presentations to management. 
• Knowledge, Skills, and Other Requirements 
• Bachelor’s Degree 
• 3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field 
• Excel spreadsheet intermediate to advanced 

Additional Information

• All duties will be performed in accordance with our client’s HSE policies and SPIRIT values. 
• Willing and able to travel 25% of the time. 
• This Role will be based in Anchorage. 

*On-site presence and requirements may