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About the role
Position Title: Operations ManagerProgram/Dept: OperationsReports to: Sr. Director of ITClassification: Regular, Full Time, ExemptSalary Range: $115k + DOEE & Full Benefits Package About Caminar: Caminar is a leading behavioral health organization that supports youth and adults across multiple counties in Northern California and the San Francisco Bay Area. Caminar builds strength and stability through comprehensive mental health and substance use treatment, and wrap-around services, delivered through evidence-based, whole-person care. Founded in 1964, Caminar's vision is to be a beacon of safety, compassion, and fulfillment, supporting all those in our communities who need it most. Our mission is to build strength and stability through comprehensive mental health and substance use treatment delivered through evidence-based, whole-person care. Caminar values diversity. People of all races, ethnicities, countries of origin, faiths, abilities, sexual orientations, and gender identities are welcome here.Position Summary: The Operations Manager supports the agency’s mission by coordinating and overseeing essential operational functions, including facilities management, fleet operations, agency insurance policies, vendor relationships, and procurement. This position promotes operational integrity, compliance with regulatory standards (including Medi-Cal, CARF, and Joint Commission), and cost-effective stewardship of resources. This is a non-supervisory role requiring cross-functional collaboration and project oversight. Essential Duties & Responsibilities: Facilities Management
- Monitor and maintain the condition and compliance of all agency facilities, including maintenance scheduling, security systems, and safety inspections.
- Coordinate repairs, renovations, and special facilities projects, ensuring minimal disruption to operations.
- Serve as the primary liaison with property managers, contractors, facility service providers, supporting facility needs, lease renewals, and property asset management
- Oversee agency vehicle fleet, including acquisition, maintenance, registration, vehicle use monitoring applications, and fuel usage tracking.
- Maintain fleet documentation and ensure vehicles meet all regulatory and safety standards.
- Coordinate with departments to assign vehicles and manage scheduling needs.
- Establish and maintain policies and procedures specific to driver eligibility and routine DMV driver checks.
- Support the renewal, documentation, and compliance of all agency insurance policies (property, liability, vehicle, workers’ comp, etc.).
- Collaborate with insurance brokers and internal stakeholders to assess coverage needs and support incident reporting.
- Serve as the primary point of contact for external vendors and service providers.
- Manage contracts, performance evaluations, and compliance with agreed terms.
- Maintain a vendor database and coordinate renewals, negotiations, or terminations as needed.
- Lead the solicitation and evaluation of bids for operational projects and capital improvements.
- Ensure compliance with procurement policies, budget limits, and legal requirements.
- Prepare and present bid analyses and vendor recommendations to leadership.
- Ensure operational policies and procedures align with applicable California regulations, Medi-Cal requirements, and accreditation standards from CARF or The Joint Commission.
- Partner with various internal d
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