Medical Records Clerk/Administrative Assistant

Description

Who we are:

Aligned Orthopedic Partners is a well-respected private orthopedic team comprised of highly trained, board-certified orthopedic surgeons devoted to delivering patients with the highest orthopedic care possible. Our commitment to finding the best solutions for individual needs sets us apart from the competition. We take pride in providing exceptional care while remaining friendly, courteous, and efficient. Aligned Orthopedic Partners is recruiting for an experienced Medical Records Clerk/Administrative Assistant.

What you will do:

Administrative Assistant 30%

• Sort Incoming Mail
• Send Outgoing Mail from IT or Finance
• Dropping off outgoing computer equipment to FedEx for remote users.
• Order Office Supplies
• Including custom items; business cards, letter head, folders, envelopes, stamps, name tags, bags, script pads etc.
• Keeping supply cabinet & lunchroom supplies stocked and organized.
• Surgical Posting snacks for the Physicians.
• Reconcile Receipts for Supply Ordering for Finance.
• Scanning Documents for various departments.

Medical Records Clerk 70%

• Perform routine clerical duties such as data entry, filing, compiling and/or posting records, and photocopying as needed in the department. (Scanning, indexing, processing incoming faxes and assisting with referral tracking) 
• Track documentation for completion by patient/physician, verifies for accuracy and completeness once returned. 
• Track and log all incidental or non-incidental breach involving PHI and route to leadership as appropriate 
• Serve as the primary contact for release of information ensuring all policies and laws are followed prior to release of PHI 
• Develop and maintain a system for tracking and logging all release of information requests from patients and third parties 
• Prepare and create invoice for medical records in accordance to state law and post to the system 
• Attend and participate in compliance activities as they relate to privacy, HIPAA and ePHI/PHI 
• Prepare medical records ensuring minimum necessary rule is adhered to, released using appropriate and secure media (flash, disk, paper) 
• Scan and Maintain patient electronic medical records. Process requests for copies of medical records. Responds promptly to urgent chart request. 
• Answer and handle in-coming calls 
• Serve as the SME for handling and release of medical records  
• Ensure medical records are placed in the chart in standard and consistently thru out the organization 
• Provide education in regard to the medical record to staff as needed 
• Other duties as assigned 

We’d love to hear from you if you have:

• 2+ years' experience in handling medical records in a licensed medical facility. 
• Exceptional organizational skills and strong attention to detail. 
• Proficient in computer programs including Microsoft Office and Outlook. 
• Knowledge of medical terminology.  
• Education: High school diploma/GED required  

What we offer:

We strive to enrich the lives of our team and offer a variety of health and wellness benefits including medical and dental benefits, employer-paid short-term and long-term disability coverage, a matching 401K program, generous paid time off, and an environment that celebrates continuous learning and development. 

Equal Opportunity Employer

Aligned Orthopedic Partners is an equal-opportunity employer. We promote diversity of thought, culture, and background. We celebrate what makes us different and are committed to building a team that represents a variety of experiences. All employment is decided on the basis of qualifications, merit, and business need.