Executive Assistant - Atlas Assistants

Click here to watch a video by Zion, the founder & CEO at Atlas Assistants:

https://youtu.be/58utpyoOc1A

Atlas Assistants helps entrepreneurs and their teams do more of the work they love by finding them perfect assistants to support them in their life and business.

The company aims to completely optimise all aspects of an entrepreneur’s life (email, calendar, travel) and optimise the seemingly mundane business processes (invoicing, payment collection, etc). They are taking ordinary tasks and processes and strategizing how they can be done better, in less time.

The #1 impact metric of Atlas Assistants is 1 Million Transformed (1MT) Hours…

They track this number every single day to make sure they’re on track. These are the delegated hours that entrepreneurs and their teams get back so they can:

→ Do more of the work they need to do but don’t have time for

→ Work less, take some space & enjoy life more

→ Spend time with family

→ Work on themselves

At Atlas, you’ll be exposed to all different aspects of business in different industries, where you’ll learn something new every day. The company is consistently focused on learning, growing, and optimizing, encouraging transparent communication and an open culture of feedback!

Atlas CORE Values are:

✅ 100% Responsibility: They take complete ownership of their commitments, actions, and emotional reactions, and they also commit to identifying and transforming their own limiting beliefs and patterns of behaviour that may be holding them back.

✅ Integrity: They operate from honesty, transparency, and consistency in their actions, and they are committed to aligning their actions with their purpose, values, and vision.

✅ Growth: They prioritize growth over comfort and commit to constant improvement. They seek intentional growth and strive to live each day better than the last.

✅ Courageous Conversations: They openly address issues, seek help when necessary, give and receive feedback, and speak up, even when it's uncomfortable. The absolutely do not gossip or have triangular conversations.

✅ Master/ Mentor: They are dedicated to being the best at what they do. They master their craft, learn from their experiences, and teach others to shorten their learning process.

✅ Proactive Resourcefulness: They take initiative to solve problems, even when they lack experience, with a "no matter what" attitude. They anticipate others' needs and provide solutions. They pride themselves in anticipatory care and think 2 steps ahead in service to those they work with.

Atlas Assistants is constantly recruiting an increasing number of executive assistants (approximately 5-10+ per month) as they approach their goal of one million transformed hours. Their objective is to help individuals find their next "business home," where they are deeply aligned with the company's mission and vision, creating a sense of excitement and motivation to show up for work.

Within this role, you can expect to:

• Take charge of client communication, including email follow-ups, and efficiently organize the executive's email inbox.
• Handle calendar management, including resolving double bookings and overseeing all scheduling and rescheduling tasks.
• Prioritize tasks and assist the CEO in working more efficiently.
• Manage travel requests and coordinate the CEO's travel arrangements.
• Employ critical thinking to anticipate future administrative tasks for the executive team and proactively complete them.
• Establish clear and specific timelines for task completion, ensuring all deadlines are met.
• Effectively organize, track, and communicate with the team regarding future, ongoing, and completed tasks to enhance accountability.
• Provide end-of-day reports (varying based on the business) to the owner and the team.
• Engage in special projects that may arise, such as drafting job descriptions for video editors, managing content calendars for posting, reviewing social media videos, assisting with the development of new training for EAs, creating onboarding materials for new hires, and organizing and optimizing spreadsheets and presentations.
• Handle any other executive assistant tasks as required.

Requirements

To be a successful candidate, you need:

• Previous experience as an Executive Assistant or experience in managing others in an operational capacity.
• Experience working directly with a CEO or entrepreneur who has operated a company with a six or seven-figure revenue.
• Proficiency in building and optimizing Standard Operating Procedures (SOPs).
• Familiarity with a fast-paced and rapidly changing work e