Administrative Assistant 3 - INTERNAL Interstate Compact - Tumwater

Posting number: 2026-06962

Department: Dept. of Corrections

Division: CCD - HQ

Job classification: ADMINISTRATIVE ASSISTANT 3

Posting type: Open & Promotional

Categories: Administrative Assistant, Corrections, Office and Administrative Support

Summary

This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only. 


The Interstate Compact Unit's mission is to promote effective supervision strategies for individuals who transfer their felony supervision to or from another state. This position helps the Interstate Compact staff achieve the mission by coordinating schedules, managing files, ensuring deadlines are met, communicating with stakeholders, and providing ICOTS technical support to CCD. Work hours are 8:00 am to 5:00 pm, Monday-Friday.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service, review, decide, and apply!

HOW TO APPLY
Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:

1. Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement. 
2. Cover letter. Regarding your interest in this position.
3. Resume. Detailed and chronological. 
4. Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.

Applicants wishing to claim Veterans’ preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.
 
Do not include any personally identifiable information within your application packet, such as personal photos, driver’s license, or social security number.

Incomplete application packages or statements such as ‘see resume’ in lieu of the requested information may disqualify you from the process.

Examples of duties

• Assist the manager with full confidential administrative, secretarial, and office management support.
• Attend all required trainings and adhere to Department policy and procedures.
• Enter and retrieve data from various database systems such as OMNI, Odyssey, OnBase, WATCH, SharePoint, JABS. 
• Manage a multi-line phone system.
• Respond to inquiries from individuals, family members, city/county/state officials, stake holders and various agencies, while demonstrating independent judgement and knowledge of ICAOS rules, DOC policies and the Interstate Compact Unit’s processes.
• Manage public disclosure requests, field files, and the unit's SharePoint and office inventory.

Provide assistance with ICOTS and OMNI caseloads and processes. 

• Generate data, spreadsheets, charts, and assist with special projects. 
• Assist with and manage ICAOS functions.
• Manage duplicate offender accounts.
• Track and manage Interstate Compact ORPs. 
• Track prison releases. 
• Manage and archive files. 
• Assign cases in OMNI and ICOTS.<