HR & Recruiting Coordinator

We are a global digital agency comprised of strategists, creatives, media experts, data scientists, and engineers driven by one common purpose — accelerate business growth through marketing and digital transformation. Named a top 3% Google Premier Partner and recognized by Inc. 5000 and Adweek’s 75 Fastest Growing Companies, we’re constantly looking for “A” players to join our team.

The rapid growth is attributed to our strongest asset — our people. Our teams are highly collaborative and work closely with each client to set clear goals and objectives so that we can deliver exceptional results. Mindgruve is a place where every opinion is valued. Not only will you be empowered to contribute ideas, but you will also play a key role in the execution and driving success for brands across a variety of industries. Sound fun? Perfect — you’ll fit right in.

The HR & Recruiting Coordinator will support our Human Resources Department with the daily functions of human resources and talent acquisition. This position is responsible for assisting our US operations with a variety of responsibilities from recruiting, onboarding, employee events, and compliance. 

What You'll Do Here:

• Assist hiring managers with drafting or updating job descriptions, posting new jobs on our Careers page, and creating screening questions 

• Coordinate the interview process (either virtual or in-person) and participate in the candidate experience to ensure applicants have a pleasant experience

• Work within our applicant tracking system, manage candidates in the system, and coordinate new user training

• Track job milestones and maintain reports to monitor the recruiting process, providing weekly updates  

• Support internship program and participate in networking, career events, and developing relationships with local schools' career centers as applicable

• Develop sources for attracting both active and passive candidates through job boards, databases, online forums, social media, referrals, etc.

• Screen candidates by reviewing resumes and job applications, and performing phone screens to further assess their eligibility for one or more of the currently open positions

• Solicit feedback once second interviews are completed by hiring managers and move forward as needed by determining the candidates selected, informing candidates of their status if rejected, and moving to the next phase in the process to inform the HR team of final candidates

• Solve complex HR-related issues, working proactively and independently in a hybrid environment

• Maintain and provide all records and reports associated with the role in a timely and accurate manner

• May assist in the creation of company policies, procedures and training 

• Oversee onboarding process for new hires, including background screening, electronic onboarding, Form I-9, new hire training, etc. 

• Assist with management of HRIS system to ensure records are accurate and up to date

• Back-up Operations Manager with support of office activities and special projects

• Coordinate and participate in all employee engagement opportunities, including in-office and virtual

• Act as a champion for the Mindgruve culture and foster collaboration and enthusiasm for our high performing team

• Prepare personnel changes as requested by VP, HR and works closely with the accounting and payroll department to ensure changes are processed timely and accurately

• May assist with open enrollment and other benefits related programs as needed

• Manage special projects as assigned

We Need a Person With:

• 2+ years of full-cycle recruiting experience preferred

• 2+ years of human resources experience preferred

• Bachelor’s degree in Human Resources, Business Administration or a related field preferred

• Working knowledge of interview techniques and applicant screening methods preferred

• Ability to manage a wide range of relationships with high level of service and empathy 

• Self-starter, proactive and appetite for research and problem solving

• Excellent time management skills with a proven ability to meet deadlines

• Demonstrate effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.

• Demonstrated planning and organization skills, attention to detail, ability to handle multiple tasks, and work in a time-sensitive environment.

• Proficiency in Google Suite (Gmail, Docs, Sheets, etc)  

• A patient listener with a servant-leader approach