Business Operations Coordinator

Overview

The Business Operations Coordinator plays a pivotal role in ensuring the seamless execution of daily tasks for aspects of a contract project.  The position involves supporting cross-functional disciplines, streamlining portions of the project operations, and enhancing organizational efficiency and effectiveness.  The ideal candidate thrives in a dynamic environment, is detail-oriented, and has a proactive approach.   

 

 

 

 

Responsibilities

Responsibilities:

Track all equipment using the Quickbase system, Prelude, AQ, and communication with the factories.

Keep Quickbase up to date on all equipment tracking under their respective project.

Work with the Service Manager to complete and send Owners Manuals.

Receive Pick Tickets from the warehouse and update QB accordingly.

Enter all supply orders into Quickbase

Track all returns going back to vendors

Understanding and being able to gather all needed information for freight claims.

Assist in estimating when necessary.

Goal:

Learn the different aspects of the contract equipment process, including project coordination, service, billings, accounting, and any and all operational procedures. Giving the candidate a path to grow.

 

Ideal Candidate Will Possess the Following Skills and Abilities

 

Skills:

• Experience with QuickBase, Prelude and/or AutoQuotes desirable.
• Must be proficient in Microsoft Word and Microsoft Excel.
• Demonstrated ability to work in a collaborative team environment;
• Must be able to work independently while handling multiple priorities and responsibilities;
• Must have strong problem-solving, time management, organization, and customer service skills;
• Strong verbal and written communication skills are required;

 

PHYSICAL DEMANDS

 

While performing the duties of this job, the employee is frequently required to sit, stand, and walk; talk or hear, both in person and by telephone; use hands repetitively to handle or feel office or mechanical tools/equipment. It also requires occasional bending, stooping, kneeling, squatting, and crawling. May occasionally lift up to 25 lbs.

 

WORKING CONDITIONS

 

Office hours are from 8:30 am – 5:00 pm, Monday – Friday. May require occasional evening or weekend hours as business needs demand.

 

TRAVEL

 

This position may require occasional travel to attend training and/or conferences.

 

 

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. 

 

EOE/M/F/Veterans/Disability