Administrative Assistant II Physical Therapy– John G. Rangos Sr. School of Health Sciences

Salary:                     $28.00 to $30.48 per hour based on a 35 hour work week
Benefits:                   The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location:                   Physical Therapy, John G. Rangos Sr. School of Health Sciences
Position Status:         Full-time                                             
Hours:                       Typically. 8:30 am to 4:30 pm. Monday through Friday but may vary based on operational need
Position Number:      001622/30-499                
FLSA Status:             Non-exempt

POSITION SUMMARY:

This position supports and assists the department chair in the overall management of the office, including staff/student supervision, management of budgets, oversight of the scheduleof classes, maintains effectivecommunication/relationships with university personnel, faculty, staff,current & prospective students and parents, involvement with special projects including but not limited to accreditation documentation and reporting.  Additional responsibilities involve relieving the department chairperson of administrative details and in his absence exercising authority (communicating issues) to make decisions regarding routine operations, scheduling and expenditures. Considerable initiative and independent judgmentis essential in the performance of all duties.

Work Hours:

The typical work hours are from 8:30 am to 4:30 pm Monday through Friday. These times are expanded as necessary to meet departmental needs. (Examples: Proctoring exams, Preparation for Testing Days 7am, Early Morning/Late Afternoon Departmental Meetings, Weekend Open House, Evening/Weekend Seminar/Conference/Reception, School Graduations, Advisory Committee Meetings, Student Coordinated Events, Continuing Education Programs-Evenings).

Nature of Work:

The work at Duquesne University is guided by the university's mission, school philosophy, and supervisory guidelines, all aimed at ensuring student success both academically and in life. The role involves adhering to administrative policies and procedures, with support from the Dean's office and constant communication with the department chairperson. The assistant is responsible for executing tasks with minimal direction, especially for recurring projects, and ensuring the final product meets the school's standards.

Work is primarily self-reviewed, requiring task prioritization and delegation to meet deadlines. 

Regular meetings with the department chair help set new priorities and review ongoing projects for accuracy and policy adherence. The position involves extensive internal and external contacts, including various university departments and external organizations. Decision-making requires independent judgment, especially in the chair's absence, impacting daily operations, educational quality, and faculty productivity. Effective problem-solving, particularly in interpersonal conflicts, is crucial, following protocols set by the department chair.

DUTIES AND RESPONSIBILITIES:

Supervision of other  support staff:  
                                                         
Assign, manage and review work of students/student workers/Work Study students

Manage Clinical Teaching Professionals and Guest Speakers hiring process and payment process.  Work with Human Resources to coordinate with CTPs and Guest Speakers to complete the necessary paperwork, which includes several layers for payments to Guest Speakers.

Attendance at Business Managers Council Meetings.

Review, manage and approve Chrome River expenses of the Chair and communicate any issues concerning Chrome River and edit as necessary. 

Collect, manage and submit timesheets for student workers/work study/grant work study students bi-weekly.  Create and submit Scheduled Payroll Authorizations.

Coordinate paperwork for Adjuncts, including new hires with Human Resources and Dean’s Office. 

Faculty Searches:  Detail-oriented tasks involving identification and communication with candidates, coordination of interview schedules, coordination with faculty and room reservations, meals, reimbursement of expenses, etc. 

Regular collection of and reporting to Chair re: forms for use by the Dean’s office:  Outside Employment Forms, Travel Request Forms, etc.

Budget Management for the Department:       
                                                   
Assists the department chairperson in the overall manag