Administrative Specialist, Financial Aid

Position Overview

The Administrative Specialist is responsible for the day-to-day operations of the Financial Aid office. There are a variety of tasks, including: administrative support which encompasses scheduling meetings, appointments, and events, booking travel and maintaining electronic files. Office operations which include overseeing the day-to day activities, maintaining common areas, postal mail and managing/ordering supplies and equipment. Financial management- handling office financials such as accounts payable, budgets, journal vouchers, contracts, and procurement cards. The Administrative Specialist also is responsible for all aspects related to our student employees. 

Responsibilities 

• Key lead in administrative support for the Office of Financial Aid.
• Coordinates mailing and correspondence whether physical or electronic.   
• Assist the financial aid office with various duties.
• Oversees office imaging system, OnBase. 
• Manage student employees.   
• Other duties as assigned

Required Qualifications

• Minimum of an Associate’s degree
• 3-5 years administrative office experience
• Proficiency in Microsoft Office Suite
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Skill in organizing resources and establishing priorities
• Highest standard of professionalism and ability to maintain confidentiality

BU Benefits and Perks  

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include: 

• Paid Time Off and Holidays:  
  • 12 days of paid time off (vacation and PTO days) per Fiscal year 
  • 8 Paid Holidays 
    • In addition, a paid Winter Break between Christmas Eve and New Year’s Day 
  • Paid Parental Leave (after 1 year of full-time employment) 
• Health:  
  • Comprehensive medical, dental, and vision plans including disability and life insurance programs 
• Retirement:  
  • 10% employer contribution after 1 year of full-time employment 
• Tuition Assistance:  
  • Tuition Exchange Program for Dependents 
  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.  
    • Eligibility after 9 months of full-time employment 
    • Employees & spouses- undergraduate/graduate degrees 
    • Dependents (under age 26)- undergraduate degree 
    • Covers tuition only 
• Butler Facilities Access, Discounts and Perks:  
  • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty 
  • LinkedIn Learning Courses 
  • Free premium subscription to the Calm App 
  • Free subscription to the WSJ, The Economist, and NYT 
  • Discount at the College Bookstore 

Discount on select Athletic and Arts/Events Center Performances 

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.
Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.