Senior Manager, Northern Tier Shelter Initiatives

Summary:

The Northern Tier Shelter Initiative (NTSI) provides consultations, trainings, and strategic grantmaking to advance animal welfare for cats and dogs in Alaska, Idaho, Washington, Minnesota, Montana, North Dakota and Wisconsin. NTSI builds relationships with external partners and collaborates with ASPCA subject matter experts to support partners in increasing shelter access to spay and neuter, improving shelter animal quality of life, increasing access to veterinary care in Indigenous communities, and facilitating learning opportunities. NTSI is a department in the ASPCA’s Shelter Services group which includes programming across the ASPCA’s national work with animal welfare organizations. 

The Senior Manager has a key role in the Northern Tier Shelter Initiative, managing the budget, administrative processes, data collection, reports, and grant management. The right person for this job understands the big picture of what NTSI is aiming to achieve and can also connect the dots between our strategic framework and daily work. Taking ownership of assigned projects is a must-have, along with the ability to bring a solution-oriented approach to challenges and obstacles. They will be ready to jump into projects at a moment's notice and flex between taking notes and scheduling follow-up meetings, to thinking strategically with the team about program strategy and implementation. 

This is a remote-based position that can be completed from a home office anywhere in the United States. While remote, this person must be available to work with staff across all time zones. Minimal travel (<25%) to partner agencies, state/national conferences, and department meetings is required. 

The application for this position will be open until August 21, 2025 at 5PM EST.

Responsibilities:

Project Management and Administrative Support (50%) 

• Serve as NTSI project manager by coordinating project initiation and planning, facilitating project execution, and project monitoring. 

• Work with team members to understand their operational needs thoroughly, in context, emphasizing listening before solutioning.  

• Manage program data, including ongoing data analysis, and tracking progress toward department goals. 

• Identify, mitigate, and communicate potential risks and challenges that may impact project success.  

• Cultivate an understanding of project management tools and tactics that best fit specific use-cases and spread awareness about how to use in-house digital tools to support best practices.  

• Collaborate with internal stakeholders across departments, vendors, and subject matter experts to create and execute project plans and schedules. 

• Arrange all logistics for the team’s remote and in-person meetings including taking clear and relevant notes, and following-up post-meeting, to drive decisions, define next actions, and accomplish NTSI’s goals. Receive and review feedback from NTSI consultants related to current program operations; identify opportunities for improvement and manage logistics of those changes to improve efficiency. 

• Organize and maintain Box folders and documents ensuring that materials for the department are current, organized, and easily accessible. 

• Help coordinate NTSI staff calendars and liaise with internal and external teams to plan and schedule their participation in meetings, events, learning sessions, and travel. 

• Monitor and manage communications received via the team’s shared email inbox. 

• Assist team with on-site