Executive Administrative Support

Work for a dynamic company specializing in technical support services and engineering consultancy. Decision Technologies, Inc. has extensive experience developing RF Systems and Missile Sensors, production transition, quality and reliability assessment, test and evaluation, and logistics support. We match our capabilities to the needs of our customers. Join an experienced team that provides exceptional support and leadership in our core competencies.  

At Decision Technologies, we believe in investing in our employees' future. We offer a competitive salary and benefits package, including 401K, Flexible Spending Accounts, and Short and Long-Term Disability.  As a growing company, we provide advancement opportunities and Tuition Reimbursement, empowering you to reach your full potential.   

Decision Technologies is currently seeking a qualified Executive Administrative Support Specialist to join our team in Arlington, VA.   

Position Description:

Serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility.  Tasks include monitoring access to SCIF, preparing and maintaining essential logistic and security requirements for the SCIF, answering phones, maintaining office files and the office filling system, and tracking action items in the OUSD(I&S) suspense portal.  

MUST HAVE AN ACTIVE TS/SCI CLEARANCE

Responsibilities and Duties:  

• Maintain leadership’s daily calendar and ensure operations are accomplished promptly and professionally; arrange meetings, conferences, and video-teleconferencing to include taking minutes and maintaining invitations, and attendee contact rosters. 
• Providing staffing support to action officers for all required correspondence actions (e.g., formal letter, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents). 
• Prepare and/or oversee travel arrangements for staff personnel and assist with developing travel reports and vouchers upon travel completion using the Defense Travel System (DTS).  This includes arranging for official local transportation, reimbursement for expenses incurred, and renewal of parking permits for executive personnel. 
• Ensure documents are prepared in the appropriate DoD format (which may entail technical writing/editing, editorial consultation, proofreading, or overall documentation review) and that documents are marked, filed, and retained in accordance with OSD and federal record disposition schedule, approved by the National Archives and Records Administration (NARA). 
• Maintain records for control and accountability of classified correspondence, special access correspondence, and other material received in the office, making distribution to appropriate members of the staff. 
• Provide staffing support to action officers for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents).   

Required Qualifications and Skills:  

• BS degree
• Five years of Executive Administrator (EA) experience
• Highly skilled administrative professional with experience providing comprehensive support to DoD Senior Executives.  
• Experience in a wide range of tasks, ensuring smooth operations and effective time management for the executive.

Desired Qualifications and Skills:

• Team player with demonstrated knowledge of administrative management and automation equipment of various software packages to input, retrieve, compile, and manage information.   
• Mastery of written and verbal communication skills as well as professional public speaking abilities (and experience) 
• Demonstrated ability to manage concurrent projects and multiple responsibilities simultaneous 
• Knowledge and experience with the following applications/programs 
  1. Correspondence Action Task Management System (CATMS) 
  2. Defense Travel System (DTS) 
  3. Defense Civilian Pay System (DCPS) 
  4. DoD Directives Portal <