Construction Admin Assistant

<p>&nbsp;</p> <p data-start="210" data-end="600">The Project Administrator supports the Project Management team by ensuring all administrative tasks required for client construction projects are completed efficiently from project inception through close-out. This role works closely with Project Managers and the Office Manager to maintain project documentation, coordinate vendor and procurement processes, and track budgets and invoices.</p> <p data-start="602" data-end="771">This is an excellent opportunity for someone interested in building a long-term career in construction, property management, or design with room for professional growth.</p> <p data-start="602" data-end="771">&nbsp;</p> <p data-start="778" data-end="802"><strong data-start="782" data-end="802">Responsibilities:</strong></p> <ul data-start="804" data-end="2117"> <li data-start="804" data-end="929"> <p data-start="806" data-end="929">Establish file structures and documentation for new projects, including entry of project details into budget tracking forms</p> </li> <li data-start="930" data-end="1035"> <p data-start="932" data-end="1035">Coordinate with client procurement teams to set up vendor accounts and confirm eligibility requirements</p> </li> <li data-start="1036" data-end="1122"> <p data-start="1038" data-end="1122">Gather and submit required vendor documentation such as W9 forms and banking letters</p> </li> <li data-start="1123" data-end="1243"> <p data-start="1125" data-end="1243">Submit vendor proposals for purchase order requests in accordance with client requirements and verify budget alignment</p> </li> <li data-start="1244" data-end="1349"> <p data-start="1246" data-end="1349">Process change order submissions while ensuring amounts align with existing purchase orders and budgets</p> </li> <li data-start="1350" data-end="1442"> <p data-start="1352" data-end="1442">Guide vendors through client invoicing procedures, including third-party billing platforms</p> </li> <li data-start="1443" data-end="1533"> <p data-start="1445" data-end="1533">Record approved invoices into budget workbooks to maintain accurate and current balances</p> </li> <li data-start="1534" data-end="1615"> <p data-start="1536" data-end="1615">Review budget entries for accuracy and consistency across all p