Payroll & HR Coordinator

“Every person deserves compassion, dignity, and the safety of a place to call home.”

Homelessness is the largest social and public health crisis in California. Illumination Health + Home (IH+H) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IH+H currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

Job Description

The Payroll & HR Coordinator at Illumination Health + Home plays a crucial role in ensuring accurate and timely semi-monthly payroll processing for 300+ employees. This position is responsible for maintaining payroll records, managing deductions, reconciling reports, and ensuring compliance with federal, state, and local payroll regulations. This role requires meticulous attention to detail, strong understanding of payroll systems and processes, and the ability to manage sensitive information with discretion. In addition to Payroll, the coordinator will provide essential support to the HR department, assisting with benefits administration, 401(k) coordination, and other HR functions as needed. A strong commitment to confidentiality, accuracy, and problem-solving is essential to support the organization’s mission effectively.

The pay rate for this role is: $26.00 - $30.00 per hour, depending on experience.

Responsibilities

• Process Semi-monthly payroll accurately and in compliance with company policies. 
• Establish and maintain employee payroll records. 
• Input, review, and audit timekeeping and payroll – related data. 
• Maintain time and attendance records. 
• Ensure payroll deadlines align with the payroll calendar. 
• Process advance payments, termination payouts, and other off-cycle payroll transactions. 

• Enter terminations into the payroll system (UKG) 
• Update payroll system with changes in pay, tax status, and other payroll related categories.
• Process employee accrual (PTO, sick leave, bereavement, etc.) 
• Review and process meal waivers according to company policies and labor laws. 

• Calculate and process voluntary and involuntary.
• Manage and update 401(k) deductions, loans and contributions. 
• Ensure compliance with federal, state, and local payroll tax laws. 
• Prepare and file tax forms and payroll tax reports. 
• Process and respond to garnishment notices. 
• Coordinate quarterly benefits reporting and reconciliation
• ​​​​Process benefits appropriately each pay period
• Conduct benefits audits, reporting and reconciliation.
• Administer employee benefits programs, including health, dental, vision, life insurance, retirement plans, etc.
• Assist with annual open enrollment.

• Reconcile earnings, deductions and payroll totals. 
• Review payroll reports and correct discrepancies. 
• Compile payroll data for multiple worksites and complete multiple worksite reports. 
• Generate monthly reports for management, auditors and external agencies. 

• Respond to payroll inquiries from employees regarding wages, deductions and benefits. 
• Address and resolve payroll related issues in a timely manner. 
• Serve as point of contact for benefit-related questions and escalate complex issues to HR Generalist.

• Maint