Production Operations Coordinator

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Production Operations Coordinator would support both our Director and SVP of Production Operations who support Universal Studio Group. They will manage the day-to-day administrative functions and would interact with internal leadership team, clients, networks and all personnel, and with external studio clients, executive producers and producers. They will be responsible for the administration, management and maintenance of various Production Operations programs and processes in support of Universal Studio Group.

Responsibilities:

• Provide heavy administrative support; i.e. answering phones, scheduling meetings, organizing show documents, etc. 
• Interface with senior level department executives including labor, legal, HR, and finance.
• Track and monitor daily tasks and assignments for executive and keep them informed of upcoming commitment and responsibilities.
• Ensure executive is prepared for all meetings with proper documents.
• Regularly attend meetings, take notes, and distribute them.
• Prepare and distribute bi-weekly Production Status Reports for Universal Studio Group.
• Coordinate travel arrangements.
• Reconcile credit card statements and submit expense reports.
• Primary Admin/Gatekeeper of Studio’s document management system.
• Primary Admin/Gatekeeper of Studio’s font licensing system.
• File management and record keeping of third-party incident claims and show declaration forms.
• Special projects as assigned.

Qualifications

Basic Qualifications:

• A minimum 2 years experience in production environment, television production a plus.
• A minimum 2 years administration support using Outlook and Microsoft Office (Word, Excel, etc.) covering one or more high-volume desks.
• Flexibility with respect to hour’s necessary, however, regular shift would be 8:30a.m. – 6p.m.
• Must have ability to work overtime, when necessary.
• Demonstrated ability to learn and use new applications and systems quickly.
• Ability to perform minimum technology-related functions such as troubleshooting, tracking system issues, maintenance, and releases.
• Highly organized in approach and execution of work, processes, and procedures.

Desired Characteristics:

• Strong organizational skills.
• Demonstrated interest in operational functionalities and processes.
• Familiarity with or direct use of Scenechronize Hub and POA applications.
• Detail oriented, pays close attention to multiple details and tasks while minimizing errors.
• Familiarity with production documents a plus.
• Excellent oral and written communication skills.
• Demonstrated ability to think clearly and quickly under pressure.
• Demonstrated ability to multi-task, effectively manage competing priorities, and follow through.
• Ability to maintain confidentiality.
• Capable of working effectively across all levels of the organization.
• Ability to work well in fast-paced environment. 

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements