University of Colorado Anschutz Medical Campus

Department: Medicine – ClinImmune – The Center for Clinical Immunology

Job Title: Office Manager

Position #: 00846338 – Requisition #: 39404

Job Summary:

The Office Manager oversees daily administrative operations and supervises the front desk administrative assistant, as well as all student assistants. This role provides high-level administrative support to Directors, Supervisors, and staff. Key responsibilities include managing the file room; coordinating scanning, purging, and archiving of records; overseeing office supply inventory; and coordinating on-site and campus mail distribution. The Office Manager also maintains the Division’s contact directory, prepares and sends routine communications and reminders, schedules and reserves conference rooms, and assists with room setup and cleanup for meetings and events.

Key Responsibilities:

• Training, supervision, and mentoring of Administrative Assistants and Student Employees

• Georgetown Lecture series continuing education scheduling, set up, ACHI credit tracking and submission

• Upload of test results to University Hospital EPIC medical records system

• Provide administrative support for other office personnel and upper management

• Anticipate office and lab office supply needs, orders supplies as needed from approved vendors with limited supervision

• Complete performance evaluations for office administrative staff.

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

As an academic based biotechnology company, ClinImmune is committed to providing the highest quality service and support to clinical customers and researchers locally and abroad. Our prime location at the University of Colorado Anschutz Medical Campus allows for collaboration with world-renowned clinicians and scientists. ClinImmune is an academic and clinical component of the University of Colorado Anschutz Medical Campus.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Four (4) years of relevant experience in an occupation related to the work assigned to this po