Senior Course Scheduler, Texas McCombs

Job Posting Title:

Senior Course Scheduler, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty.  The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. 

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/ 

 

Purpose

Under limited supervision, the Senior Course Scheduler will work closely with academic departments to schedule classes and/or course-related programming, including updates and cancellations by coordinating data entry and proofing schedules using automated scheduling and registration systems.

Responsibilities

Course Curriculum Management

• Work closely with academic departments and programs to update their portion of the Undergraduate and Graduate Catalog course inventory following established policies and deadlines.

• Assist with and monitor curriculum flags, core and area proposals submitted by academic units for undergraduate courses.

Course Scheduling

• Coordinate course offerings for three academic departments and work with faculty to produce and update their portion of the Course Schedule following established policies and deadlines. Monitor and/or develop and initiate enrollment strategy plans as needed.

• Receive and process course schedule updates. Communicate schedules and updates with faculty.

• Partner with Assistant Chair in planning course schedule for each semester and for each academic year.

• Liaise with the McCombs Dean’s Office and the Registrar’s office to manage McCombs' process in alignment with the University’s processes.

• Build effective and collaborative relationships with internal stakeholders from academic departments and business affairs for course scheduling.

• Provide written, presentation, and oral updates to McCombs stakeholders and the University Registrar’s Office, adhering to strict timelines.

Institutional Reporting

• Facilitate departmental compliance with various reporting systems, including FaSET (Faculty and Staff Electronic Tracking system), Syllabi/Faculty CV uploads, Course-Instructor Survey requests, and final exam reporting and scheduling.

• Pull and analyze relevant reports from course and data management systems, recommending solutions where applicable.

• Make room reservations for General Purpose Classrooms when needed for events and academic purposes.

Other related functions as assigned.

Required Qualifications

• Bachelor’s degree and at least three years of experience performing administrative and/or programmatic functions

• Excellent organizational skills

• Proven ability to work in a complex structure supporting executive-level individuals

• Ability to work well collaboratively or independently. Ability to meet deadlines and be self-directive with limited supervision.

• Exceptional interpersonal skills and an ability to work collaboratively and effectively with others in a team environment

• Able to come up to speed on new topics quickly, multi-task effectively, and produce high-quality work under time constraints

• Knowledge of Microsoft Excel, Microsoft PowerPoint, and Microsoft Word processing software.

• Flexible and able to adapt to changing timelines and circumstances when needed

Preferred Qualifications