Project Planner

POSITION SUMMARY

 

Fives Intralogistics Corp. is seeking a proactive Project Planner to create schedules for the bidding phase and execution phase of projects for Product delivery, Integration projects and Service projects. For this you will be the liaison between sales, project management, and field execution. You will be responsible for bridging the tasks of Engineering, Supply, Installation, Commissioning and Testing within a project into an integrated schedule. The ideal candidate is a technical expert in Integrated Master Schedules (IMS) and a gifted communicator who can foster team cohesiveness. Beyond tracking administrative and technical progress, you will be expected to resolve critical challenges with creativity and drive continuous process improvements. We are looking for a selfsufficient leader who can navigate competing priorities and make tough decisions to deliver maximum value to the business and its stakeholders.

 

CHARACTER QUALIFICATIONS

1. Integrity – Is open, honest, and committed to giving the straight story every time – even when not good.
2. Ownership – Takes full, personal, individual, responsibility for their actions and work.
3. Innovation – Creates a culture of relentless improvement of products and processes to make every day better.
4. Service – Serves our clients and our people who are empowered to and safe in making decisions and taking
actions that dare to make us better.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Serve as the “right hand” to the Project Management Team, actively managing day-to-day coordination between cross-functional teams, vendors, and stakeholders, while tracking tasks, scheduling meetings, and coordinating resources. Responsible for the following:

 

GENERAL DUTIES

1. Integrated Schedule Management: Develop and maintain comprehensive project schedules (e.g., Integrated Master Schedule) using tools like Microsoft Project.
2. Timeline Optimization: Perform Critical Path Method (CPM) analysis and "what-if" scenarios to identify potential delays and propose recovery strategies.
3. Resource Coordination: Allocate and monitor resources (manpower, equipment, and materials) to ensure availability and prevent overruns, including shipping/outbound logistics status updates.
4. Stakeholder Communication: Serve as the primary communication bridge between internal teams, external vendors, and clients, facilitating meetings and providing status updates.
5. Documentation & Reporting: Maintain meticulous project records, including task trackers, meeting minutes and job site materials.
6. Performance Tracking: Monitor project progress against established KPIs and prepare detailed reports for project leadership.
7. Team Presence: Act as the in-office presence for the project management team, handling tasks that require physical presence.
8. Other Duties: Initial focus will be setting up a scheduling process that serves the Service Department.
9. Core Values: Demonstrate Fives Intralogistics Corp. Core Values and Services Department Values in Action (Behaviors) in all aspects of performance.

 

PROJECT PLANNING

1. Build detailed project schedules during the proposal and pre-sales phase.
2. Attend proposal and pre-sales meetings to capture the scope of work and project requirements.
3. Ask clarifying questions to ensure all critical project details are documented before work begins.
4. Help break down project scope into tasks, durations, dependencies, and resource assignments.
5. Establish work plans, schedules, and staffing needs for each phase of assigned projects.
6. Set and maintain schedule baselines at project handover to establish the approved plan for execution.
7. Perform resource leveling to identify and resolve over-allocations and balance workloads.
8. Create custom views and reports within Microsoft Project to support leadership and stakeholder reporting.
9. Develop and maintain standardized scheduling templates to ensure consistency across all projects.
10. Perform critical path analysis, schedule forecasting, and what-if scenario modeling.
11. Track and update the schedule completion percentage during project execution.
12. Create narrative reports to explain and underline progress.
13. Provide scheduling support to project managers during the execution phase on an as-needed basis.
14. Track schedule performance, identify variances, and recommend corrective actions.
15. Support change management processes by updating schedules and documentation accordingly.
16. Follow up with subcontractors as needed to ensure timely responses and accurate scheduling data.
The above is intended to describe