Office Coordinator

The Kestra team has over 400 years of experience in the external and internal cardiac medical device markets. The company was founded in 2014 by industry leaders inspired by the opportunity to unite modern wearable technologies with proven device therapies. Kestra’s solutions combine high quality and technical performance with a wearable design that provides the greatest regard for patient comfort and dignity. Innovating versatile new ways to deliver care, Kestra is helping patients and their care teams harmoniously monitor, manage, and protect life.

The Office Coordinator will support the day-to-day activities of the Kestra office by maintaining a healthy clean environment, ensuring supplies are available, and office equipment is operating properly. This Team Member demonstrates the ability to execute facility and administrative duties both independently and collaboratively with the appropriate sense of urgency. This position is responsible for the project management of all company events and social activities.

Requirements

ESSENTIAL DUTIES:

• Act as -point-of-contact for on-site and remote Team Members and external contacts. Communicate and respond in a timely and professional manner
• Coordinate and procure office supplies, food, and beverages for team kitchens, monthly team events, lunches, dinners
• General office management, including conference rooms, public meeting areas, printer/copier oversight, acceptance/distribution of mail/deliveries, and office supply management
• Local errands as needed
• Project management of team and corporate events
• Coordinate maintenance with property management team and external vendors
• Serve as Floor Warden for fire/disaster management
• Assistance with PowerPoint slide presentations
• Manage monthly budget and expense reporting
• General administrative support to People Operations team & CAO/General Counsel
• Communicate with whole company occasionally through newsletters, emails, and calendaring

COMPETENCIES:

• Passion: Contagious excitement about the company – sense of urgency. Commitment to continuous improvement
• Integrity: Commitment, accountability, and dedication to the highest ethical standards
• Collaboration/Teamwork: Inclusion of Team Member regardless of geography, position, and product or service
• Action/Results: High energy, decisive planning, timely execution
• Innovation: Generation of new ideas from original thinking
• Customer Focus: Exceed customer expectations, quality of products, services, and experience always present of mind
• Emotional Intelligence: Recognizes, understands, manages one’s own emotions and is able to influence others. A critical skill for pressure situations
• Ability to collaborate within a Team environment and across functions
• Ability to work independently
• Capability to discern relevant facts and in turn, effectively resolve issues
• Willingness to seek out opportunities to fill organizational gaps
• Ability to be flexible in a fast-paced goal-oriented environment
• Understanding of deadlines and time limits related to daily responsibilities and special projects
• Ability to communicate important details and information in a creative and clear manner

QUALIFICATIONS:

Education/Experience Required:

• Bachelor’s Degree or equivalent experience
• Minimum six (6) months office coordination experience
• Demonstrated experience facilitating corporate events and activities
• Proficient in Microsoft Word and PowerPoint
• Experience with managing multiple competing priorities
• Excellent verbal and written communication skills

Preferred:

• One (1) year of office coordination or event management experience
• Experience with Microsoft Teams
• Valid Driver’s License

WORK ENVIRONMENT:

• Indoor open office environment
• Minimal noise volume typical to an office environment
• Extended/overtime hours when needed
• Kestra manufactures and provides life-saving products regulated by the Federal Food and Drug Administration and under contract with Medicare. Kestra maintains a drug free workplace and testing is a condition of employment

PHYSICAL DEMANDS:

• Frequent repetitive motions that may include wrists, hands and/or fingers, such as keyboard and mouse usage
• Frequent stationary position, often standing or sitting for prolonged periods of time
• Frequent computer use
• Frequent phone and other business machine use
• Occasional lifting required, up to 25 pounds

TRAVEL: