Staff Accountant

Tax Analysts, publisher of Tax Notes, is the leading global publisher and essential source of news and analysis for over 150,000 tax professionals, with correspondents in more than 125 countries. and close to 200 local talented professionals. Our Culture and Values encompass transparency and passion around cultivating an environment that embraces collaboration and innovation. Tax Analysts offers a hybrid work environment, work/life balance, competitive compensation, and a generous benefits package. Please visit our amazing websites www.taxnotes.com, LinkedIn Company, Top Workplace.

SUMMARY: The Staff Accountant is responsible for all aspects of the sales tax accounting operations of the company. The Staff Accountant is responsible for daily activities related to assuring customers are taxed properly, exemptions are properly documented, customer tax disputes are resolved, and use tax is properly applied. You’ll be responsible for all daily accounting tasks, including preparing documents and updating expense files.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned to meet the department’s objectives.

KNOWLEDGE & SKILLS:

• Ability to prioritize and multi-task. Responsive to unpredictable business demands. Able to keep multiple projects on track simultaneously and work well under pressure and short deadlines.
• Initiative and self-management: Demonstrate no need or close supervision or instruction for routine tasks. Be proactive and make proposals. Bring problems with your suggested solution.
• Expert knowledge of accounting and general ledger transactions
• Excellent oral, written and presentation skills.
• Advanced financial and adhoc reporting skills.
• Ability to research, analyze, make recommendations, and evaluate financial reports to improve the organization hybrid
• Maintenance of sales tax remittance system (OneSource) and procedures, including sales tax exemptions, audits, queries, and Voluntary Disclosure Agreements (VDA)
• Monthly check on sales tax compliance for all states
• Identify and confirm all sales tax exemption data; collect, retain and upload exempt certificates for exempt customers when an exemption certificate is received.
• Review invoices for correct sales and use tax; checking customer status and applicable sales tax rates
• Prepare and send to third party monthly/quarterly sales and use tax data timely, efficiently, and accurately so fillings can happen on time
• Work closely with the third party company doing the fillings, so the returns can be filled timely and accurately
• Prepare check requests as needed for compliance
• Review & analyze Company’s sales tax data and returns; Ensure all payments for sales tax are properly recorded in the general ledger
• Reconcile all transactions and state submittals to the general ledger monthly; Prepare and record general ledger journal entries as needed
• Identify and document Company’s business requirements related to sales and use tax
• Respond to state and local notices, assessments, and inquiries
• Assist/manage audits of sales and use tax state and local filings
• Research sales tax issues and provide guidance based on jurisdictional tax laws and regulations
• Ensure that appropriate internal controls are in place over accounting for sales & use tax reporting
• Prepare filings related to business licenses, personal property taxes and gross receipts taxes
• Maintain accurate financial records, including but not limited to, balance sheet account reconciliations, documentation of all cash paid for taxes, journal entry support, and appropriate detail for ad hoc analysis.
• Monthly bank reconciliations
• Perform other related duties or special projects as assigned.

Requirements

• Bachelor's Degree in Accounting Bing/Finance OR Bachelor's Degree
• 3 - 5 years of progressive accounting experience.
• Proficiency in Excel is required
• Must be inquisitive & willing to explore issues until reaching a logical/supported solution
• Detail oriented with an ability to critically analyze data & reports
• Experience filing sales and use tax returns preferred
• Experience with tax software preferred
• Technology savvy with knowledge of accounting and reporting software with NetSuite and OneSource