Senior Intellectual Property Paralegal

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Senior Intellectual Property Paralegal

Job Profile Title

Legal Coordinator Senior

Job Description Summary

The Senior Intellectual Property Paralegal is primarily responsible for managing the University of Pennsylvania's IP portfolio and maintaining technology and patent information in PCI's database. The Senior IP Paralegal will work with a team of licensing officers to manage the patent prosecution workflow including communications between PCI, inventors, and outside counsel. The position will be responsible for maintaining comprehensive records of upcoming actions and deadlines in the PCI database, including compiling detailed information about upcoming actions, creating reports on prosecution status, obtaining cost estimates and approvals of legal work, ensuring all deadlines are met, and obtaining signatures on patent-related documents. The Senior IP Paralegal will also serve as a key point of contact with licensees and third-party co-owners and will support negotiation of IP-related agreements. The Senior IP Paralegal will also assist the Director of IP and Operations with training, auditing, and updating of SOPs.

Job Description

Job Responsibilities

• Manages prosecution workflow for BD groups as assigned. Reviews, understands and records IP materials including new invention disclosures and complex patent correspondence in a timely and efficient manner using PCI’s database. Manages critical deadlines and ensures they are met.
• Serves as a liaison between licensing staff, faculty, and outside counsel regarding patent filing, prosecution and maintenance. Understands patent prosecution workflow and correspondence and is able to interpret and provide a basic analysis of the same.
• Assists Director with training, auditing, and updating patent related training materials and SOPs.
• Serves as a key point of communication with licensees and third party co-owners regarding all aspects of IP manag