Facilities Project Manager, PDC

Compensation Type: Salaried

Compensation: $64,903.00

Job Summary

The Facilities Project Manager (PM), Planning, Design & Construction (PDC) provides management from assessment, initiation, scope development, process development, testing, facilitation, implementation to completion and operation of significant PDC projects, processes, and initiatives. This PM leads and facilitates operational process development for PDC, including documenting, analyzing, recommending improvements, and organizing workflows to increase efficiencies, drive consistency, and enhance the productivity of the internal team and third-party firm(s) supporting PDC.

ESSENTIAL JOB FUNCTIONS

Project & Initiative Management & Leadership

• Identifies the appropriate constituents both internal and external for the project or program deliverables, schedules and manages project team meetings, and tracks progress against established goals.
• Develops project, program, and process initiatives schedules and milestones. Actively completes these initiatives maintaining College quality standards throughout the project life cycle.
• Provides training and orientation to PDC PMs and third-party PMs.
• Manages consultants and contractors including review of proposals, contracting, and related supervision to ensure complex process and program deliverables are achieved.
• Participates in and/or leads PDC process development initiatives, process training, tracking and measurement, and implementation.
• This includes PDC Systems development initiatives across multiple platforms (i.e. Smartsheet, Vdrive, Workday integration, etc.).
• Develops and implements design and process guidelines.
• Manages Board Action development, tracking, and approvals.
• Develops and maintains Campus Furniture Management Program, Campus Drawing Management Program, Move Management Program, Contractor Handbook, and Project Communications Guidelines and Templates.
• Assists with Controlling Board submissions, Funding, and Approval processes, coordinating with the Business Office.

Relationship Management

• Leads alignment and process development efforts with other College Operations critical to the success of PDC, including but not limited to Security, Technology, Procurement, and the Business Office.
• Engages with Faculty, Staff, and Administration, to interpret business needs and develops appropriate project scopes to address those needs.
• Assists clients to understand the real estate and project alternatives that support their needs and provides counsel to determine the appropriate solution, balancing project needs, budget, schedule, and impact.
• Works closely with College Leadership, Staff, and third parties, to develop, implement, complete, and operate new and enhanced project, processes and initiatives.
• Coordinates with College user groups, architectural teams, interior designers, consultants, construction teams, in-house specialists, and related vendors.
• Functions as a liaison to other departments. Maintains effective working relationships with internal and external stakeholders.

Fiscal & Administrative

• Develops and maintains current and accurate budget control documents. Analyzes and controls initiative expenses throughout their development. Invoices and processes payment.
• Researches and collects cost data from vendors and project sources for historical purposes.
• Supports Controlling Board submission, project set up, project requisitions, funding source identification, contract administration, and retention management in partnership with the Business Office.

Culture of Respect

• Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

OTHER DUTIES & RESPONSIBILITIES

• Ensures College name and image is perceived positively by external as well as internal audience/stakeholders.
• Manages multiple assignments of varying complexity with the ability to adapt to the changing needs of the College and business partners

MINIMUM EDUCATION AND EXPERIENCE REQUIRED

• Associate’s degree / BA in Construction Management, Business, Design, Engineering, or related field.
• Five (5) years experience, with a proven, demonstrable record of increased project responsibility, working within the private, commercial, State of Ohio, or development and construction sectors.
• Preferred Skills: Project Management Skills & Process Development

*An appropriate combination of education, training, coursework, and experience may qualify a candidate.

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