HR Specialist - Internal Medicine

BASIC FUNCTION AND RESPONSIBILITY

Provide human resources support to the Department of Internal Medicine. Coordinate, administer, and implement aspects of faculty recruitment and appointments.  Supports the administrative aspects of faculty onboarding.  Respond to inquiries concerning policies and procedures. 

KEY AREAS OF RESPONSIBILITIES

Talent Acquisition and Onboarding:

Initiate, coordinate and monitor all faculty recruitments through the hire date. 

Assists with the recruitment process for faculty, review and make recommendations to job postings, interview ratings and selection summary justifications; review related forms in workflow to ensure compliance with University policies and procedures.

Understand and apply University policies and procedures related to recruitment waivers; provide advice and recommendations to departmental leadership for faculty recruitment waivers; ensure requisite forms are completed and a business justification is present for submission and approval.

Serves as first department-level reviewer of faculty offer letters for accuracy and compliance. This includes standard offer letter language, faculty track information, and/or additional offer letter language that may need further review. Escalates questions appropriately.

Evaluate faculty candidate’s ability to acquire necessary licensure within the State of Iowa. Collect information and data, as needed, and prepare related letters of support or other justification.

Identify potential immigration needs of candidates and work with department Senior HR Specialist to assure appropriate requirements for employment are met within the desired time frame.

Assists with aspects of onboarding for faculty including credentialing and licensure.  Interact with Clinical Staff Office and CCOM Faculty Affairs staff.

HR Transactions and Maintenance of Employee Information:

Initiate faculty HR transactions including appointments, changes in status and terminations.

Oversee the maintenance of confidential faculty personnel records including state and federal licensure and required documentation.

Perform and monitor faculty related data entry for Employee Self-Service.  Run reports as needed either for maintenance or HR faculty information.

Maintain, update and monitor the faculty recruitment and onboarding database for administrative and division use.

Maintain faculty recruitment and credentialing trackers in Excel.

Audit standard reports to assure completeness and accuracy of information.

Compliance with Policies, Laws, and Regulations:

Generate and distribute reports; gather information and monitor compliance requirements as directed.

Monitor faculty compliance in accordance with UI/UI Health Care requirements.

Gather informational updates on a regular basis and communicate delinquencies with Divisional Administrators. 

Strategic Planning Program Development Implementation: 

Gather data as directed. Support with implementation of Human Resources initiatives.

Participate in strategic planning, development and implementation of faculty