Administrative Assistant II

  Do you want to take responsibility and make a difference with your work? With your expertise, we can achieve great goals together. We are WACKER - Reliable. Determined. Ambitious. As one of the world's most research-intensive chemical companies, we've been making countless products that are an integral part of your everyday life possible for over 100 years. From vegan food to resource-efficient buildings to solar cells, we develop sustainable solutions that change the future.   To strengthen our team in Calvert City, we are looking for you as a(n) Administrative Assistant II.

 

This is Us:

You know us. You just didn’t know it. WACKER is a global chemical manufacturer that prides itself on “Creating Tomorrow’s Solutions”. WACKER materials are so versatile and adaptable, they have virtually unlimited applications just about anywhere imaginable, making WACKER an integral part of daily life. Whether it’s protecting buildings from the elements, a tube of toothpaste, a cell phone, airbags, or cosmetics, people from all over the world come into contact each day with our products and achievements. We are looking for capable, innovative, and enthusiastic achievers to join our team and grow with us. We are currently seeking an Administrative Assistant II our site in Calvert City, KY.

 

What you will do:

The Administrative Assistant II is responsible for administrative support to the Calvert City Site Manager and Calvert City Leadership Team members. This position is also responsible for preparing site performance reports and interfacing with visitors to the site.  It is the responsibility of each employee to know, understand, and diligently practice our EH&S and Security policies and practices.

 

• Meeting coordination, site visitor registration and support, travel coordination and expense management, requisitioning and management of office supplies and equipment, safety documentation, manual and electronic filing, and general office management. 
• Coordinates with IT Team to ensure the IT infrastructure, computers printers, and telephone hardware are available and in good working order for good site operations.
• Coordinate Wacker Calvert City employee and public relations activities.  Represent Wacker in the community in activities such as Good Neighbor Night Area Planning Committee.  Manage site donations.
• Assist other leadership team managers with scheduling meetings, preparing reports / presentations, expense reports, travel arrangements, order lunch meals.  Assist visitors – Prepare agendas, coordinate meetings, travel arrangements.
• Manage offices – coordinate office cleaning, office layouts, order / inventory office supplies (including all furniture), order/ take care of pots, plants outside of the Admin. bldg., coordinates safety glasses orders for the plants (updates documents, fax the authorization forms), point of contact of the Calvert City Plant ( Public relations role of the plant), Prepare requisitions for the administration department.
• Switchboard operator – answer all incoming call to the switchboard number. Admin bldg. vehicle maintenance
• Supports site supervisors in weekly Payroll activities. 

 

What we need from you

• HS Diploma required; Associate’s degree preferred
• At least 3 years’ experience in administrative support
• Prior experience with IT preferred.
• Knowledge of Microsoft office software including Excel, Word, and PowerPoint
• Knowledge of SAP, and SharePoint programming would be beneficial.
• Strong interpersonal and communication skis required.
• Must be able to maintain confidentiality of sensitive information.
• Muti-tasking and prioritizing job duties based upon level of urgency.
• Interpersonal skills and the ability to work well with cross functional teams is essential.

   What do we offer?   WACKER is an equal opportunity employer committed to diversity, equity, inclusion, and sustainability. We are innovators, researchers, and pioneers and we believe that our individual diffe