Accounts Payable Assistant

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Job Overview 
The Accounts Payable Assistant at Botanica is responsible for our corporate credit card program, accounts payable, and various other finance and accounting functions. Key duties include implementing and owning the corporate credit card program, managing vendor setup and relationships, processing vendor invoices, conducting account reconciliations, distributing reports, and supporting fellow members of the finance and accounting team. This role also involves analyzing financial data, developing process improvements, and making recommendations to improve efficiency and effectiveness.

Responsibilities and Duties 
Accounts Payable:

• Own the accounts payable function at Botanica

• Analyze existing accounts payable processes and implement improvements to enhance efficiency and accuracy

• Set up new vendors in Net Suite

• Collect, maintain, and audit vendor W-9s and current insurance information

• Process and record purchase orders and vendor payments

• Ensure accounting for outgoing payments is appropriate

• Support the annual insurance audit process

• Analyze and report purchases subject to sales or use tax

Other Accounting and Finance Functions:

• Execute financial close activities, including accounting accruals and journal entries as well account reconciliations

• Reconcile credit card accounting entries in Net Suite to card statements and transaction detail

• Record non-client cash receipts in Net Suite

• Update and distribute recurring reports with current information

• Assist with processing client invoices and collections as needed

• Work on special projects and support other members of the finance and accounting team

Job Requirements 

• 3+ years of experience in accounts payable or accounting

• Experience with accounting software

• Proficiency in Microsoft 365 (Excel, Outlook, Word)

• Effective prioritization and problem-solving skills

• Demonstrated ability to analyze the payables process and make recommendations

• Excellent verbal and written communication skills

PREFERRED EXPERIENCE:

• Associate's or Bachelor’s degree in accounting or related field

• Experience with ERP systems

• Experience with Net Suite

• AP or accounting experience in construction or landscaping industries

• Experience in process improvement or project management within a finance function

The Perks 

• 401(k) plan with company match  

• Medical insurance  

• Dental insurance  

• Vision insurance  

• FSA/HSA  

• PerkSpot  

• Long-Term Disability and Life Insurance  

• Paid time Off 

• Tuition Reimbursement (after one year of service)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.