Administrative Assistant

Scope 

The Administrative Assistant will be responsible for leading and coordinating work tasks at the local office.

Principal Responsibilities 

• Follow and promote administrative standards 

• Maintain confidentiality of project/client, corporate, and employee matters 

• Attend and actively contribute to group meetings 

• Demonstrate leadership while supervising and directing administrative staff in designated office  

• Arrange meetings/travel as needed for team/office 

• Exhibits problem solving and initiative when working with team 

• Ensure smooth operation of designated office 

• Managing general office-wide communications 

• Processing invoices related to the overall local office management 

Required Skills/Abilities 

• Ability to multi-task 

• Ability to work with staff of all levels 

• Proven self-starter 

• Excellent communication and organizational skills 

• Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook 

• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude 

• Exceptional interpersonal skills with the ability to interact with individuals at all levels 

• Proven ability to identify and resolve challenges efficiently 

• Demonstrated high level of professionalism 

• Exhibit problem solving

• Proven ability to drive process improvements 

• Strong leadership skills 

Education and Experience 

• High School Diploma/GED required 

• Associate Degree preferred

• 4 years of experience minimum required, 6 preferred, in administration 

• Deltek, Vantagepoint and QuickBooks preferred

• American Institute of Architects (AIA) Documents a plus

• This position is not eligible for sponsorship

Salary Range $50,000.00 - $60,000.00. Minimums and maximums may vary based on location. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant. In addition, Studio 483 provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws.

IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

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